The Payroll team recently identified a UCPath mapping issue within our General Ledger related to Vacation Leave Assessment (VLA). The VLA, a fringe assessment, was incorrectly mapped to salary Account 50404 instead of the designated VLA account. As a result, impacted departments are seeing differences between the Transaction Detail Report (TDR) and Distribution of Payroll Expense (DPE) reports in MyReports.

Error Details

MyReports users can identify payroll expenses affected by this issue by the following:

On the Distribution of Payroll Expense (DPE) Report for June and July accounting periods, users may see rows in the salary section with blank ERN Codes on salary Account 50404.

• These expenses were intended to be charged to benefit expense accounts but defaulted to an incorrect salary account.
• The amounts and chartstrings are correct.
• Users will see these expenses on the Transaction Detail Report (TDR) as well, despite being on the wrong account.

On the Transaction Detail Report (TDR), users may see additional rows on salary Account 50404 with no associated employee information.

• These expenses were intended to be charged to central balance sheet accounts but also defaulted to an incorrect salary account.
• The amounts should not have been charged to department funding. Users will not see these expenses on the DPE, as balance sheet activity is intended to be out of scope for DPE reporting.
• These amounts will need to be reversed from department funding.

Refer to the table below for a list of impacted journals.

Resolution Steps

UCPath corrected the mapping error to ensure that future transactions post to the correct accounts.

We are working closely with our UCPath partners to determine the appropriate correction process. As we finalize a resolution plan with UCPath, the Controller’s Office Payroll team will provide further updates and any necessary next steps.

For questions, please contact the Controller’s Office Solution Center.