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  • Service Unit: Accounts Payable
    Before your make any travel arrangements, be sure you review and understand Travel Regulations, University Policy G-28, to ensure that your travel costs can be paid and reimbursed.  Important topics include restrictions on State funded travel; limits on transportation, lodging, meals and incidental...
  • Service Unit: Accounts Payable
    This job aid contains the necessary information to create an Expense Report or Cash Advance on behalf of another user in MyExpense.
  • Service Unit: Accounts Payable
    MyExpense is the UCSF Campus automated reimbursement system for employee travel and non-travel, and guest travel reimbursement. MyExpense replaces paper Travel Expense Voucher Forms and Payment Request Forms for most reimbursements.
  • Service Unit: Payroll
    UCSF employees use Huntington Business Systems (HBS) to submit hours and request leave. This guide provides a visual overview of the basic features for all employees, and how to quickly submit timesheets that do not need to be changed in any way.  
  • Service Unit: Accounting & Reporting
    Article Contents Employee Tax Forms Using GLACIER for Non-resident Alien Tax Compliance Campus Tax Information UCSF Foundation Tax Information Sales and Use Tax Unrelated Business Income Tax (UBIT) City & County
  • Effort is the portion of time spent on a given professional activity and expressed as a percentage of the total professional activity for which an individual is employed by the University of California. (Total professional activity includes research, teaching, patient care, administrative and other...
  • Service Unit: Accounting & Reporting
    Effective July 1, 2014 through June 30, 2022, California State Board of Equalization's Regulation 1525.4 - Manufacturing and Research & Development Equipment allows “partial sales and use tax exemption” on certain manufacturing and research and development equipment purchases and leases.
  • Service Unit: Accounting & Reporting
    UCSF's chart of accounts (COA) is the coding structure that defines operations in financial terms. The COA serves as the foundation of the general ledger. The UCSF chartstring is a 38-character coding string that consists of 8 individual "blocks", or segments, called chartfields.  The chartfields...
  • Service Unit: Payroll
    UCSF uses The Work Number to provide employment and income verifications for employees. The Work Number is a secure, automated service providing employees with the ability to quickly deliver proof of employment or income to authorized verifiers. The Work Number is available 24 hours a day, 7...
  • Service Unit: Controller's Office
    Adjustment Period Journal Entries Ledger/Journal Inquiry
  • Service Unit: Payroll
    Take action UCSF employees use At Your Service Online (AYSO) to view and make changes to tax withholding allowances, health and welfare benefits, retirement and savings plans, or your mailing address. You can also view and print your earning statements, and Form W-2s for current and prior...
  • Service Unit: Accounts Payable
    At UCSF "(business) meetings" means expenditures for meals or light refreshments and related services (e.g., labor charges, room rental, equipment rental, and similar expenditures) incurred in connection with meetings of employees to conduct official University business. At least one University...
  • Contracts and Grants Accounting (CGA) supports UCSF's mission by providing collaborative and advisory post-award management and financial oversight of sponsored research. CGA works collaboratively with Principal Investigators, research administrators, the Office of Sponsored Research, other...
  • Service Unit: Payroll
    All UCSF employees are strongly encouraged to set up electronic direct deposit to receive their payroll earnings by direct deposit to their bank account on payday. Employees will enjoy several advantages when using this preferred payment method:
  • Service Unit: Accounts Payable
    Provides links for instructions on paying for specific types of expenses, payment methods, viewing accounts payable information, obtaining copies of documents, and campus department responsibilities.
  • Service Unit: Accounts Payable
    Before supplying goods and services to UCSF, vendors and suppliers must complete the Supplier Registration Process.  Refer to the UCSF Supply Chain Management website for commonly used supplier forms. Invoices ready for processing and payment can be submitted to UCSF in the following ways:
  • Service Unit: Accounts Payable
    When traveling on business, it is the responsibility of the traveler to understand UCSF travel and entertainment policies in order to be reimbursed in a timely manner and understand which expenses will and will not be covered by the University.
  • Service Unit: Accounts Payable
    I want to... Book a flight Book lodging Rent a car Book a bundled trip
  • Service Unit: Accounting & Reporting
    Establishing a New Petty Cash Custodian, Setting up a Petty Cash or Change Fund, Replenishing Petty Cash Funds, Change of Custodian for an Existing Fund, Decreasing Petty Cash or Change Funds, Terminating a Petty Cash or Change Fund
  • Service Unit: Payroll
    Earnings statements are available online via the University of California's self-service portal, At Your Service Online (AYSO). Information on how to view, print earnings statements, and reset your AYSO password is available below.  Employees may update their email address using AYSO in the My...

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