Tips & Reminders - Handling of Calendar Year-End Gift Checks

Donor checks, whether received in person or by mail, should always be deposited within 24 hours as required by UC policy. Departments should forward the check and copies of the required documentation to the gift lockbox for deposit and processing by Gift Administration using these addresses:

By U.S. Mail
By Courier (e.g., Federal Express, etc.)
PO Box 45339
San Francisco, CA 94145-0339
Lockbox/Item Processing Operations
MUFG Union Bank, N.A.
1751 Harborbay Parkway, Suite 100
Alameda, CA 94502


To help ensure timely and accurate processing, use the most recent forms available at Gifts & Endowments on the Controller's Office website. The recently revised Gift Transmittal Form should be used for all gift checks sent to the gift lockbox. You should provide your donor with the Donor Wire Transfer Instructions and/or Stock and Mutual Fund Donations Form for gifts that will be made by wire or by delivering securities.

All gifts received in 2016 will be receipted for tax year 2016. To enable Gift Administration to properly receipt all gifts constructively received (as defined by the IRS) by UCSF in 2016, include the following information:

  • If you receive the check by mail, send the envelope and check, along with any other documents sent by the donor
  • If the donor hands you a check, send the check along with a note indicating the date you received the check from the donor

If you have any questions about these procedures, contact Gift Administration Customer Service.