Global Programs for Research and Training Now Provides Administrative Support for International Projects

UCSF’s international activities and programs continue to grow. International activities are complex, requiring business and administrative expertise beyond the norm required for domestic activities.

Global Programs for Research and Training (Global Programs) supports UC researchers doing business internationally. It advances UCSF’s research and humanitarian mission abroad, providing in-country support that follows host country laws and regulations. Global Programs provides services for sponsored projects that include host-country operational administration (e.g., registration, finance, reporting), employment and compensation for expatriates and host country nationals working on UCSF projects, leasing of office space, and management of local procurement and vendor contracts. Global Programs processes are intended to tie seamlessly with UCSF’s policies to allow for effective in-country support with minimal interruption, while benefiting from UCSF’s full oversight and management of program and operational objectives.

Global Programs is a wholly-owned and wholly-controlled not-for-profit entity of the University of California (UC). Global Programs is currently registered and operating in six African countries: Kenya, Mozambique, Namibia, South Africa, Tanzania, and Uganda.

In all cases, UCSF retains full programmatic and intellectual control over its sponsored projects abroad. Global Programs has no scientific authority over these programs; it is purely administrative. As an extension of UCSF, all Global Programs assets and obligations are held for the benefit of UC. Accordingly, Global Programs is accounted for as part of UCSF, and Global Programs is not a subrecipient, subawardee, consortium partner, or foreign component to UC.

Including Global Programs in a Proposal
For proposals where use of Global Programs administrative expertise is anticipated, a temporary rate has been established for budgeting purposes. This rate is based on budgeted in-country costs and will be reviewed annually for each Global Programs country office. Currently, only Kenya has a calculated rate due to the low volume of sponsored research in the other Global Programs countries.

Global Programs is not a subcontractor; Global Programs costs should be included in the overall UCSF Budget. In addition, an internal budget should be prepared to identify direct and recharged Global Programs costs. Related indirect costs should be budgeted at the off-site Facilities and Administration (F&A) rate for Global Programs costs.

During proposal development, the country location must be flagged in eProposal to accurately capture the anticipated volume of sponsored research in countries where Global Programs operates. This will allow adequate time to anticipate and prepare future Global Programs needs in each country.

Funded Proposals
When a proposal is funded, an additional unique Project under the sponsored award will be established in the Research Administration System (RAS) for Global Programs activity. Submit your completed UCSF Sponsored Project Award Setup Change Request to [email protected] to establish this Project.

All actual in-country research project costs will post directly to this Project monthly based on direct costs incurred. In addition, a charge at the approved recharge rate to cover Global Programs administrative support will also post to this Project monthly. These direct costs will be subject to the standard off-site F&A rate. Any approved F&A cost waivers will require periodic manual adjustments by CGA to meet sponsor required reporting deadlines.

Contact Information
If you have questions about Global Programs, contact Global Health Sciences at [email protected].