Fiscal Year-End and Reports

Throughout the month of July, more than one accounting period will be open in PeopleSoft. MyReports users will see the following during the fiscal year-end closing process:

  • When two accounting periods are open at one time, Report Date Filters default to the last closed month or the open month depending on the report purpose and design:
    • Defaults to May 2017
      • Actual vs. Plan Comparison Report
      • Current Year vs. Prior Year Actuals Comparison Report
      • Distribution of Payroll Expense Report (DPE)
    • Defaults to 2016-17
      • Faculty Portfolio Monthly Report
      • Faculty Portfolio Payroll Detail by Month Report
      • Operational Monthly Report
      • Organization Report
      • Project Comparison Report
    • Defaults to Jun 2017
      • All other reports
  • The availability of filter values and data for Fiscal Year 2017-18 also vary with the accounting periods:
    • Available after July opens
      • Filter value: Jul 2017 (except for Faculty Portfolio reports)
    • Available after June closes
      • Filter value: Jul 2017 for Faculty Portfolio reports
      • Filter value: Fiscal-Year 2017-18
      • FY 2017-18 Beginning Net Position
      • July Actuals in Portfolio Projection sheets
  • Snapshots of balances for the prelim and interim periods can be obtained by running reports the day after the PeopleSoft and MyReports nightly batch processes are complete for each respective close. The Ledger Post Date field in the Transaction Detail Report can be used to determine when a specific transaction occurred.