On September 1, 2017, the Effort Reporting System (ERS) will generate effort reports for the January 1 to June 30, 2017 period. Effort reporting certifications for this period are due by October 28, 2017.
Per current UCSF Campus Administrative Policy 300-20, all personnel paid from, or with effort committed to, a federally sponsored project (including federal flow-through subcontracts that the campus receives as a second-tier contractor of a federal agency) are required to review, correct, complete, and certify effort reports semiannually. Exceptions are pre- and postdoctoral individuals supported 100% by a fellowship (stipend) with no additional employment compensation, and college Work Study employees.
Effort reports for academic employees must be certified by the employee or by another responsible academic official who has first-hand knowledge of the work performed. Non-academic staff, postdoctoral scholars, and students cannot certify effort reports. Their effort must be certified by a responsible official who has firsthand knowledge of the effort using a suitable means of verification that the work was performed.
You can access the Effort Reporting System through MyAccess. If you have log in or other technical issues, contact the IT Help Desk at 415.514.4100, option 2. If you have questions or concerns about the effort reporting process, email CGA Compliance.
We encourage you to review your Effort Reporting Coordinator (ERC) at this time. It is the department's responsibility to ensure that the ERC role is appropriately assigned and current in both PeopleSoft and ERS. If you need to change your ERC, request that your department Access Administrator update this information. Two actions are required by the Access Administrator:
- Update the ERC using the Department Role Maintenance function in PeopleSoft, and
- Submit ERS User Access Forms to activate the new ERC and deactivate the previous ERC.