When submitting an order via America To Go (ATG) or the BearBuy Meeting & Entertainment Payment Request Form, you must include the guest list containing the participant name, their title, and their occupation or group affiliation to establish the business-related relationship to the University. Not including the attendee list will result in payment delays and possible late fees incurred by departments.
If it is impractical to list each guest based on the open nature of the event, the document need not include individual names and titles. In such cases, describe the open setting of the event and include either a flyer or the invitation.
For more information, refer to UC Policy: Expenditures for Business Meetings, Entertainment, and Other Occasions (BUS-79, section V.b.1). If you have questions, contact the Controller's Office Solution Center.