Decoding IRS Form 1099-MISC (Miscellaneous Income and Interest)

It’s tax time again.  One of the key IRS forms the Controller’s Office must review are any IRS Form 1099-MISC issued to UCSF.  Since these forms are sent by many parties with varied relationships to UCSF, we need your help to ensure that we see every one of these forms.

What is Form 1099-MISC?
Form 1099-MISC (miscellaneous Income and interest) is an information return used by the IRS to track money flowing from business owners to non-employees (individuals or businesses).  The form provides information about the miscellaneous income reported including any related tax withholding.

Why might you receive a Form 1099-MISC?
Businesses and business owners file this form if they paid a person (non-employee) or business:

  • At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest;
  • At least $600 in:
    • rents
    • services performed by someone who is not your employee
    • prizes and awards
    • other income payments
    • medical and health care payments
    • crop insurance proceeds
    • cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish
    • generally, the cash paid from a notional principal contract to an individual, partnership, or estate
    • payments to an attorney
    • any fishing boat proceeds

If your department or a departmental Project received revenue noted in the list above for a given tax year, you should expect to receive a Form 1099-MISC.  If you provided a Form W-9 with UCSF’s tax identification number you may also receive a Form 1099-MISC, as businesses use the W-9 information to complete a 1099-MISC.

Why does the Controller's Office need to review all Form 1099-MISC?
We review all 1099-MISC forms to verify if tax has been withheld. If tax withholding is reported, we work with UCOP to report and reclaim the amounts.

What you should do if you receive a Form 1099-MISC
If you receive a Form 1099-MISC related to UCSF business (not a personal 1099-MISC form), forward the form as soon as possible to:

Controller’s Office
Attn: Lihua Gu, Sales and Use Tax
Box 0812
San Francisco, CA 94143

Indicate the Business Unit related to the transactions, and include your name and e-mail address for any follow up questions.

If you have any questions about Form 1099-MISC, visit the Tax Information page of the Controller’s website or contact Lihua Gu.