General Ledger Verification Online Tool Launches on May 10

The new General Ledger (GL) Verification online tool, designed to streamline the general ledger verification (GLV) process, will launch on May 10, 2018.  In order to give departments the opportunity to adjust their processes and transition to the tool, we are following a soft implementation approach.  Campus departments should start transitioning from their current GLV process to the new online tool beginning in May with April data.  Campus departments do not need to maintain their paper logs for months when GLV activities are conducted using the online tool.  Verification monitoring of GLV activities using the online tool will begin at some point during Fiscal Year 2018-19.  We encourage all campus departments to adopt use of the GL Verification online tool as soon as possible and hope that you will provide us with your feedback about the tool over the next few months.  The Accounting and Reporting Team will monitor tool use and is available to assist and answer questions.

Two live training sessions are still available (registration is not required):

Location Date Time
Mission Center Building (MCB): Room 126 May 1 2 to 3:30 p.m.
Parnassus: Cole Hall May 3 2 to 3:30 p.m.

If you are unable to attend one of the live training sessions, a recording will be available on the Controller’s Office website after May 7Job aids for Verifiers and Approvers are available on the website now.  

Campus users can access the GL Verification tool through MyAccess beginning on May 10. Initial user access was established based on information collected from departments.  Beginning on May 8, access (new users, role changes, and deactivation) to the GL Verification tool will be coordinated through department Access Administrators via the Access Management.

If you have questions or issues related to the GL Verification tool or GLV process, please contact [email protected].