On March 1, 2020, the Effort Reporting System (ERS) will generate effort reports for the July 1 to December 31, 2019 period. Effort is required to be certified 120 days after the end of the reporting period. Given that this year is a leap year, effort reporting certifications for this period are due by April 29, 2020.
Per UCSF Campus Administrative Policy 300-19, all personnel paid from, or with effort committed to, a federally sponsored project (including federal flow-through subcontracts that the campus receives as a second-tier contractor of a federal agency) are required to review, correct, complete, and certify effort reports semiannually. Exceptions are pre- and postdoctoral individuals supported 100% by a fellowship (stipend) with no additional employment compensation, and college Work Study employees. For more information on the effort reporting process, visit the Effort Reporting System page on the Controller's Office website.
We encourage you to review your Effort Reporting Coordinator (ERC) at this time. It is the department's responsibility to ensure that the ERC role is appropriately assigned and current in both PeopleSoft and ERS. If you need to change your ERC, request that your department Access Administrator update this information. Two actions are required by the Access Administrator:
- Update the ERC using the Department Role Maintenance function in PeopleSoft, and
- Submit ERS User Access Forms to activate the new ERC and deactivate the previous ERC.
The Effort Reporting System is accessed through MyAccess. If you have login or other technical issues, contact the IT Help Desk at 415-514-4100, option 2. If you have questions or concerns about the effort reporting process, contact Contracts & Grants Compliance.