Federal and state regulations require that employees who claim exemption from federal and state tax withholding must recertify their claim each calendar year by completing a new W-4/DE 4 form. If an employee filed a W-4/DE 4 in 2019 for an exemption from federal and/or state income tax withholding, it will automatically expire on February 17, 2020. If the exemption is not renewed, Payroll Services is required to withhold federal and state tax at the single rate with maximum withholding for all paydays after February 17.
The At Your Service Online (AYSO) module continues to be closed until programming to incorporate substantial IRS 2020 W-4 changes has been completed. We do not have a date at this time as to when the module will reopen. Once AYSO is available for W-4 updates, employees will be notified via email by UC Office of the President to log in and make changes.
During this outage period, the Payroll Office is only able to process paper W-4 forms to update tax exemption status for 2020. If you had previously submitted a paper Form W-4 for 2020 or a paper Form DE-4 for the State of California to the Controller's Office Solution Center, the Payroll Office is reviewing these forms to identify those who are continuing to file exempt in 2020.
Please contact the Controller's Office Solution Center if you have questions.