UCSF receives a significant amount of Federal funding from contracts, grants, and cooperative agreements every year and must follow regulations and guidance in administering the awards. Federal agencies periodically perform audits to ensure that institutions comply with all regulations and guidance.
UCSF was notified that The National Science Foundation – Office of Inspector General (NSF-OIG) has contracted with Cotton & Company LLP (C&C) to conduct an audit of NSF awards issued to UCSF. The initial period will cover payment claims made to NSF between December 1, 2019 and February 29, 2020. Auditors will first assess UCSF’s award management environment with the objective of evaluating risks. Based on that review, they will determine if additional audit work will be necessary. Additional audit work would address the three year period from March 1, 2017 through February 29, 2020.
Contracts & Grants Accounting (CGA), the Office of Sponsored Research (OSR), Audit & Advisory Services (AAS), and Information Technology (IT) are actively engaged in providing C&C with their initial data request. C&C will be requesting further detailed information from this initial sample. CGA will be reaching out to those campus departments that have NSF awards, as needed. Please be on alert for all email requests and be prepared for short deadlines. Timely collaboration on these requests will help ensure a more successful audit.
We recommend that departments involved in work supported by the NSF begin to review specific award transactions. The guide, How to Survive an External Audit, available on the Controller’s Office website, provides tips to be proactive and better prepared for this review.