UCPath Payroll Journal Changes

The Payroll Processing Calendar has been revised to reflect the upcoming transition to UCPath. The final payroll journal out of PPS for recording original salary and benefits will post on May 22, following the last biweekly pay cycle. This journal will contain April vacation usage. The first payroll journal out of UCPath is expected to post on Tuesday, June 2, and will contain May monthly salaries and benefits.

UCPath brings several changes to how we record salary and benefits in the General Ledger. Beginning in June, you can expect to see the following changes to payroll journals posted from UCPath.

Identifying UCPath Journals

You can continue to identify payroll journals using journal Source Code 536. UCPath payroll journals will follow a standard Journal ID format, starting with the prefix "LL" (short for Labor Ledger) followed by an eight-digit system-generated number. UCPath will create separate journals for each Business Unit.

You will also see more frequent postings of payroll journals from UCPath. Journals for certain transactions, including salary cost transfers, can post to the General Ledger nightly.

HCOMP Earnings

  • What's changing? In UCPath HCOMP additional compensation earnings are not tracked separately at above or below scale 3.
  • How will this be reflected in journal postings? Salaries will no longer post to Account 50103, and Account 50102 will be used to record the X-prime earnings.
  • You may continue to see activity on Account 50103 after May as a result of processing Payroll Expense Transfers (PETUs) for transactions prior to go-live.

Account

Description

Current State DOS codes

UCPath Earnings Code

50101

HCOMP FY Base

HRG - HSCP X-FY SCALE O

XAC - HSCP X - ABOVE CAP

HSR - HSCP-Regular (X)

50102

Additional Comp to scale 3

HST - HSCP REG COMP-RET

HBT - HSCP BY AGREE-RET

HSP - HSCP-Differential (X Prime)

50103

Additional comp > scale 3

HSR - HEALTH SCIENCE DIFF-RATE

HSA - HEALTH SCIENCE DIFF-BYA

50104

Add comp negotiated supplement

HSC - HSCP ADD'L COMP-RET

BYC - BY AGREE NOT SUBJ TO RET

HSN - HSCP-Negotiated (Y)

50201

HCOMP incentive/bonus

BYZ – BY AGREE HSCP INCENTIVE

HSZ - HLTH Sciences-Z (General)

HZA - HLTH Sciences-Z (Admin)

HZC - HLTH Sciences-Z (Clinical)

HZO -HLTH Sciences-Z (Outside Act)

Vacation Activity

  • What's changing? Vacation in UCPath is paid on a separate Earnings Code from REG.
  • How will this be reflected in journals?  Vacation earnings will be recorded based on Earnings Code using the following Accounts:

Account

Description

Object Code

50418

Vacation Taken- FA

1950

50417

Vacation Taken- Staff

1950

50419

Vacation Taken - NFA

1950

Fellowship Stipends

  • What's changing? Fellowship stipends paid to Post-Doctoral Fellows (Title Code 3253) through UCPath do not constitute wages and will no longer be recorded under a salary Account.
  • How will this be reflected in journals? These payments will be made on Earnings Codes FEN and FEL and will be recorded using the new Account 54153:

Account

Description

Object Code

54153

UCPATH- Postdoc Fellowship

7770

Composite Benefit Rates

  • What's changing? With the introduction of UCPath, UCSF will post employee benefit costs using Composite Benefit Rates (CBRs) instead of actual individual benefit costs for each employee. Information about CBRs can be found on the Budget & Resource Management website.
  • How will this be reflected in journal postings? The CBR will be recorded using the following new Accounts:

Account

Description

Object Code

50574

CBR Staff

8850

50575

CBR Faculty

8850

50576

CBR NFA

8850

Account Designation for UCSF Health Expenses

  • What's changing? Salary and benefit expenses associated with UCSF Health Business Units will now have an Alt Account derived based on OSHPD attributes.
  • How will this be reflected in journal postings? The Account chartfield will no longer reflect the detailed Account used by the campus, instead it will display a generic clearing Account associated with the detailed Alt Account. MyReports users can run the Alt Account Detail Report to view the corresponding Alt Account information.