Travel

Support Contact

415.476.2126
415.920.2503

Management Contact

Alexandra Jalali
Manager - Accounts Payable Operations & Travel
+1 415 476-8461
  • If you are considering other package arrangements offered by internet vendors, use caution and investigate the details before booking. Typically itineraries and receipts from these packages do not include itemized expenses and do not provide sufficient detail to support reimbursement. Without...
  • Before your make any travel arrangements, be sure you review and understand Travel Regulations, University Policy G-28, to ensure that your travel costs can be paid and reimbursed.  Important topics include restrictions on State funded travel; limits on transportation, lodging, meals...
  • Connexxus can be used to book a car rental reservation through BCD Travel, UC Travel Center, Short’s Travel, or SWABIZ. The University of California has a system-wide car rental program with Enterprise, Hertz, National, Dollar, and Thrifty. The program offers University of California business...
  • I want to... Book a flight Book lodging Rent a car Book a bundled trip Book travel to UCSF for Guests and 3rd Party Affiliates Change or cancel travel plans   Book Now with Connexxus   Before The Trip Travel Regulations, University Policy G...
  • The travel policy establishes daily expense maximums based on the location and duration of travel.  Lodging is reimbursed based on actual costs substantiated by receipts:  Up to $275 nightly room rate for travel of less than 30 days within the continental United States (CONUS) Up...
  • Travel Regulations, University Policy G-28, applies to all official University travel including non-employees such as visitors, students, visiting scholars, independent contractors, etc. Before your make any travel arrangements, be sure you review and understand University Policy G-28, to...
  • Travel reservations can be changed or canceled via a travel agent or online booking tool in Connexxus. If you work with a Connexxus travel agency, the agent can determine if the ticket had a refundable fare and will process the refund or determine if a credit can be issued for future use by the...
  • MyExpense is the UCSF Campus automated reimbursement system for employee travel and non-travel, and guest travel reimbursement. MyExpense replaces paper Travel Expense Voucher Forms and Payment Request Forms for most reimbursements. Employees or their delegate create Expense Reports in...
  • The Corporate Travel Card is available to employees who travel on official University businesses, and should be used only for University related travel expenses, or local meeting and entertainment related expenses. Any travel related expense can be charged to the Corporate Travel Card such as...
  • Employee moving and relocation expenses are defined as the reasonable costs incurred by a new employee, or by a current employee who transfers to a new University location, for moving household goods and personal effects, and the cost of travel to the University location for the individual and...
  • When traveling on business, it is the responsibility of the traveler to understand UCSF travel and entertainment policies in order to be reimbursed in a timely manner and understand which expenses will and will not be covered by the University. Traveler Responsibilities Read travel and...
  • Several large conventions and events will be held in San Francisco at the Moscone Center during 2018.  Organizers expect up to 60,000 participants at these events. We recommend departments alert their travelers coming into the San Francisco to make their travel arrangements early as room availability may be limited.  Key events planned for 2018 include: Dates Event...
  • The University of California has partnered with JetSuiteX to provide our travelers with more airfare options to select west coast cities. Benefits of Using JetSuiteX Speed – No lines, no crowds, and no waiting. Show up to their private terminal, and go from parking to take off in just 15 minutes. At the end of your trip, your baggage will be waiting for you planeside. Convenience –...
  • The Federal Tax Cuts and Jobs Act (P.L. 115-97) signed into law on December 22, 2017 makes ALL employer provided moving expense reimbursements taxable income to the employee.  In addition, moving expenses paid directly to a third party by UCSF on behalf of the individual are taxable to the employee.  We are waiting for more detailed information about the law and for guidance...
  • The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interests you:​ Rules on Hotel & Daily Meal Rates - February 1 at 11 a.m. (60 minutes) Confused about the reimbursement rate for hotels or international travel? Join...