MyTime Minute: May 22, 2025

MyTime Minute: What People Managers Need to Know Now

MyTime Minute: What People Managers Need to Know Now
May 22, 2025

MyTime Minute is a resource for people managers during UCSF’s timekeeping and scheduling system transition. Check your inbox for periodic updates and find more information at tiny.ucsf.edu/mytime.

Manager Timecard Approval Window Extended to 6 a.m. Tuesdays

Managers now have more time to complete timecard approvals. The Payroll Office is extending the cut-off time for manager approval of biweekly employee timecards to 6 a.m. on the Tuesday following the end of the biweekly pay period.

The cut-off time for managers (or their delegates) to approve timecards for the May 11 – 24 pay period is now 6 a.m. on Tuesday, May 27.

As we approach the end of the May 11 – 24 pay period, managers of biweekly employees (or their designees) must take action now to ensure timecards are complete and accurate. Follow the steps in the Pay Period Close Quick Reference Guide to identify and address timecards with pay-impacting issues.

After the cut-off time, managers/delegates will not have access to edit or approve timecards for the pay period.

  • For unapproved timecards, the Payroll Timekeeping team will clear any pending timecard changes and pay all hours recorded on the timecard.
  • Timecard errors that result in no hours recorded on the timecard (e.g., a missed punch) cannot be resolved by Payroll Timekeeping and may result in missed pay or overpayments.
  • Managers will need to submit a MyTime Timecard Adjustment Form to correct pay errors not resolved before the timecard approval deadline.

Update on Leave Case Imports into MyTime

Intermittent leaves are now established in MyTime.

Before the end of the pay period, managers of employees on intermittent leave need to apply leave time on timecards using leave case codes available in the paycode drop-down list. Review step-by-step instructions.

How to Get Help If You Need It

Review MyTime Frequently Asked Questions for answers to common questions.

Through Tuesday, May 27, support is available from 7 a.m. to 6 p.m. on weekdays and 8 a.m. to 5 p.m. on weekends.

  • Go to the MyTime Help page for details.
  • Join a daily support session for core scheduling/timekeeping, advanced scheduling, and nursing support.
  • Reach out to the project team using the contacts below.

What’s Next: Key Dates

  • May 25: Employee timecard approval due in MyTime for the May 11 – May 24 biweekly pay period
  • May 27 at 6 a.m.: Manager timecard approval due in MyTime for the May 11 – May 24 biweekly pay period
  • June 1: MyTime go-live for monthly employees

In Case You Missed It

  • Your People Manager Action Checklist provides quick access to job aids to monitor and resolve timecard exceptions, review/approve pending timecard change requests, and more (see Actions during the pay period).
  • MyTime job aids provide a quick reference for employees and managers to complete common tasks. Employee job aids are available in English, Spanish, Traditional Chinese, Simplified Chinese, Russian, and Tagalog.
  • Cutover schedules walk through system transitions, including the import of approved time off requests and leave balances into MyTime, and the transition from legacy scheduling systems to MyTime.

Resources for People Managers