Financial Systems

Access to, and use of, University electronic information resources must be performed in a manner that ensures the confidentiality, integrity, and availability of University resources and must be conducted in full compliance with federal and state law and University policies. Access Administrators and Central Campus units that grant access to financial and personnel data are responsible for:

• Ensuring that access is granted in accordance with University of California policies and that only Authorized and Authenticated staff is granted access.
• Periodic review of work by staff with access to confidential data to ensure such data is secured and not inappropriately shared or misused.
• Fully informing staff of their responsibility to hold such information confidential.
• Timely review of access privileges and for revoking access privileges upon termination or when job duties no longer require a legitimate business reason for access.
• Ensuring access for affiliates follows established policy and is limited to affiliates who require access to enable the University to operate efficiently and/or for departments to process payments or other financial transactions related to the affiliate.

Sharing of sensitive electronic information with University administrative units is allowed for legitimate business needs. However, permission for access to information or release and/or disclosure of information should be granted in conformance with University policy and applicable laws by the University authority that has been assigned overall management responsibility for the information.

Explore the University policies below for more information:

• UCSF Campus Administrative Policy: Information Security and Confidentiality (650-16)
• UCSF Campus Administrative Policy: Authorized and Acceptable Use of Electronic Information Resources (650-18)
• UCSF Campus Administrative Policy: Financial System Access for Affiliates (300-42)
• UCOP Business and Finance Bulletin: Inventory, Classification, and Release of University Electronic Information (BFB-IS-2)
• UCOP Business and Finance Bulletin: Electronic Information Security (BFB-IS-3)