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Additional Compensation for T32/F32 Postdoctoral Fellows from Federal Funds Form

This form is used to request additional compensation for T32/F32 postdoctoral fellows funded by federal grants.

Additional Pay Time Reporting Worksheet (Form UPAY 644C-2)

This form is used to address late/incorrect pay, new hire delays, or intercampus work payments for employees at their home campus.

Award Advance Request Form

Use this form for new or competitive renewal award requests that have not been fully negotiated at the time of the official start date.

Benefit Cost Transfer Worksheet

Use the Benefit Cost Transfer Worksheet to request transfers of benefits expenses without also moving salary expenses.

Blackline Reconciliation System Account Maintenance Form

Department managers use this form to add a new account in the Black Reconciliation System and to edit an existing account's attributes.

BlackLine Reconciliation System User Request Form

This form is for Managers or authorized requestors to add, edit, or deactivate a user in the BlackLine Reconciliation System.

Campus Dept ID Request Form

Use the form below to submit a request to create or change a Dept ID.

Campus Signed IRS Form W-9

The Campus Signed IRS Form W-9 is used for reporting changes to UCSF's business information.

Campus Timesheet Change Request Form

Use this form to request historical adjustments of HBS timesheets for all pay periods through May 10, 2025.

Cash Count Audit Form

Download this form to assist with the cash count audit process and to document audit results.

Cash Settlement & Account Termination Form

Cash Settlement and Account Termination Form

Certification Letter

Download the certification letter for gifts from faculty, staff, and their immediate families to support research.

Check Request - Form 5 Non-Payroll (U5-2)

Used only for requesting payments that contain sensitive or confidential information such as research subject payments, patient refunds, settlements, and damage payments.

Compensatory Time Off (CTO) Election Form

The CTO Election Form is used to indicate the employee’s option to ‘bank’ compensatory time; the default is to have compensatory time paid out.

Conditions of Industry Gift Award Letter

Complete for all gifts from industry and corporate foundations and submit to Gift Administration with correspondence and documentation.

Cost Reimbursable Invoice Template

Populate this template for cost reimbursable invoices that cannot be generated automatically out of RAS.

Cost Sharing Budget Template

Complete this budget template and submit it to Contracts and Grants Accounting (CGA) within ten working days of receiving the award notice for awards with cost share.

Credit Card Merchant ID Request

Complete this form to request approval for a Merchant ID.

Damage Payment Report of Services Performed Before Signing the State Oath of Allegiance

Only University employees, including staff, faculty, and other academics, are required to sign the Oath.

Department Accounts Receivable Invoice

Department Accounts Receivable (Sundry Debtor) is an invoice billed to external customers (not affiliated with UC) for the use of UCSF properties, goods, or services.

Direct Deposit Form: Non-Payroll

Complete and submit the form below along with the required supporting bank account information to begin, change, or cancel non-payroll direct deposit.

Employee Consent - Accounts Payable Check Request

This form authorizes payment via Accounts Payable check for employees missing full payment on their scheduled pay date.

Employment Eligibility Verification (I-9)

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

Equipment Custodian & Custody Code Maintenance Form

Equipment Custodian or Department Representative should complete this form and obtain all required approvals for new or edits to existing Custody Codes.

Equipment Inventory Modification Request - Other Form (EIMR-OTHER)

Equipment Custodians use this form to submit modification requests for donations, loaned equipment, inter-campus transfers, and other miscellaneous changes.

Exit Interview Questionnaire - Exhibit K

See the Assistance for Students with Loans how-to-guide for more information about this form.

Fee Remission Authorization/Cancellation Form

Departments should complete and submit this form to request fee remission for eligible graduate students.

Fixed Price Invoice Template

Use this template for fixed price or clinical trial invoices not auto-generated in RAS.

Foundation Signed IRS Form W-9

The completed IRS Form W-9 - Request for Taxpayer Identification Number and Certification form, signed by UCSF Foundation.

Gift Transmittal Form

Complete and submit this form for all gifts made to the University of California San Francisco (UCSF).

GLACIER Setup Form

This form provides information to the GLACIER Admin Team and your foreign individual so complete and accurate information is entered into the GLACIER system.

Informed Participation Letter

Complete this letter when accepting a gift of Continuing Education (CE), Continuing Medical Education (CME), or other education activities on behalf of the University.

Interlocation One-Time Payment Form (UPAY 644C-T)

Use this form for a one-time intercampus payment.

Late Cost Transfer Policy Exception Request Form

Expenditure transfers over 120 days require justification for Federal/Flow-thru funds or competing projects in the same fund.

Multi-Location Appointment / Interlocation One-Time Payment Form

Required when an employee at one campus (home campus) is eligible to receive a payment originating from another campus (host campus).

MyTime Timecard Adjustment Form

Campus and Health managers and their delegates use the Timecard Adjustment form in ServiceNow to request adjustments to employee timecards for a closed pay period.

New Account Request Form

Submit the New Account Request Form to create or update accounts.

New Fund Request Form

Request a new Fund chartfield to track fund sources with restrictions imposed by governing boards, regulations, or external entities.

New Parent Project Request Form - Current Use

Complete and submit this form when a new parent Project is needed for a current use gift.

New Parent Project Request Form - Endowment

Complete and submit this form when a new parent Project is needed for an endowment.

Partial Exemption Certificate For Manufacturing, Research and Development Equipment (CDTFA-230-M)

Partial Exemption Certificate For Manufacturing, Research and Development Equipment (CDTFA-230-M).

Payroll One-Time Payment Template

The Payroll One-Time Payment Template is used to pay mass non-recurring flat dollar amounts.

Petty Cash Action Form

Complete this form to request a new, renew an existing, or edit an existing petty cash account.

Petty Cash Change of Custodian Form

The department head must notify the Cash Coordinator using this form when the custodian of a petty cash fund changes.

Petty Cash Disbursements Log

Departments are required to submit proof of expenditures with all replenishment requests for research subject payments. In lieu of submitting individual receipts, departments may submit a disbursements log to document expenditures.

Private Contract or Grant Financial Report Template - Cumulative Report

This form is used to report the cumulative financial status for private contracts or grants across all reporting periods.

Private Contract or Grant Financial Report Template - Current Period

This form is used to report the financial status for private contracts or grants during the current reporting period.

Replacement Check Affidavit Form

To replace a lost, damaged, or stale dated paycheck.