University policy requires that the custodian of a petty cash fund who is directly responsible for the safekeeping and disbursement of the fund's cash must be appointed by the department head. The policy also requires that any change in custody of an existing fund must be documented in writing and the amount of the transfer verified.
The department head must notify the Cash Coordinator in writing when the custodian of a petty cash fund changes. In addition, the department head must document that written instructions detailing the procedures that must be followed in using a petty cash fund were provided to the new custodian. Completion of this form is sufficient verification that this requirement has been met. In addition, all custodians must be fingerprinted and the UCSFPD verification attached to this form.