Student Accounting for Administrators

The Student Accounting Team works with departments to disburse funds to students and post doctoral candidates. 

A stipend is a payment made to an individual under a fellowship or training grant in accordance with pre-established levels to provide for the individual's living expenses during the period of training. A stipend is not considered to be compensation for the services expected of an employee. The Stipend Payment Request application allows departments to submit an Excel spreadsheet to request stipend payments for students, Clinical Fellows, and Visiting Scholars.

Stipends for a Graduate Student Researcher from federal sources is not typically allowed. For information on providing additional compensation to a Graduate Student Researcher, please see Graduate Student Compensation Guidance quick reference guide.

Offsets are given either by the Financial Aid Office as an award to the student or by the department to students who usually receive stipends.

Departmental offsets are created via PeopleSoft Offset Journal (source code 53O). Review How to Prepare, Edit, and Submit Offset Journals in PeopleSoft (Source Code 53O) for step-by-step instructions on how to prepare a journal in PeopleSoft.

Financial Aid Offsets are processed through their system called PowerFaids which interfaced with the Student Information System (registrar's system) overnight. It uses the account 54202 only (plus DFP) and will only post in the ledger once the SiS data is loaded to the Student Accounts Receivable system (PeopleSoft).

UCSF will provide full fee remission, to include resident tuition and fees and non-resident tuition (if applicable) for eligible graduate students who hold research (GSR), teaching assistant (TA), or tutor appointments for fall, winter, spring, or summer quarters. The cost of fee remission is borne by the fund source(s) that support the salary. 

Departments submit fee remission requests using the Fee Remission Authorization/Cancellation Form. See the UCSF Fee Remission policy, along with other important information on the UCSF Graduate Division Financial Support external site (opens in a new window)  page before completing this form.