UCSF is enhancing the HBS Timekeeping System to address invalid chartstring values, also known as FAU (Full Accounting Unit) values. Effective as of the biweekly pay period ending February 4, 2023, this enhancement prevents the transmission of invalid chartstrings from UCPath and removes existing invalid and expired chartstrings.
HBS users can expect to see the following changes:
Current Timesheets
Upon clicking <FAU Look Up> on the current timesheet, the Chart String Lookup functionality will search for and display only valid and chargeable chartstrings. A UCPath account code has been added in parentheses to the end of the chartstring. This code uniquely identifies the chartstring and is for informational purposes only.
For example, UCPath account code “000332193” added to the end of chartstring SFHEA-5020-851011-1111111-42 will display in Search Results as SFHEA-5020-851011-1111111-42 (000332193).
In addition, only valid chartstrings can be selected on the timesheet. If you find an expired chartstring that should be removed or if you need help to add new chartstrings using the Chart String Lookup functionality, contact the Controller’s Office Solution Center.
Cost Center Favorites
Favorites that display in the <Use Funding> drop-down list on the timesheet are managed using the Cost Center Favorites page in HBS.
With this enhancement, only valid and chargeable chartstrings are available on the Cost Center Favorites page. Invalid or expired chartstrings previously available are no longer included in either the Available or Favorites section. Invalid or expired chartstrings also are no longer available for selection in the <Use Funding> drop-down list on timesheets.