While UCPath is the system of record for calculating most leave accruals, usage, and balances, some leave accruals, usage, and balances are calculated directly in HBS today and will now be processed in MyTime.
During our transition to MyTime, leave balances are being imported into MyTime from UCPath and HBS in stages, upon completion of payroll processing.
- Balance imports for biweekly employees were completed on May 20, 2025
- Balance imports for monthly employees are expected to be complete by June 14, 2025.
- Review the MyTime Cutover Schedule for specific timelines to post accrual balances from UCPath and HBS into MyTime.
Monthly employees should wait until after June 14 to confirm balances in MyTime and to reach out with any questions or to report discrepancies.
A new reference guide is available to help you understand key topics related to your vacation and paid time off (PTO) leave. Understanding Leave Balances in MyTime and UCPath addresses:
- How and when leave accruals and service credits are calculated
- Differences between viewing leave balances in UCPath and MyTime
- Understanding vacation/PTO maximum caps
- Requesting vacation/pto maximum grace period exceptions
At the MyTime go-live, balances will be reset each pay period from UCPath for those balances where UCPath is the system of record. A record of any balance differences between HBS and UCPath will be maintained and will remain viewable in HBS. The Payroll Timekeeping Team is working through the balance differences, reconciling and requesting corrections to the UCPath balance as necessary. The UCPath Center communicates a service target of 3 months for leave balance correction.
We know that navigating your leave balance information can be complicated, as different policies apply based on an employee's applicable policy or collective bargaining agreement. If you have questions, start by reviewing MyTime training resources:
- Job Aid: View My Accruals in Timecard
- Managing Timecards (for managers and timekeepers)
- Timekeeping for Salaried Employees
- Timekeeping for Hourly Non-Exempt Employees
If you need additional help, contact the Controller's Office Solution Center. We can help determine how to best address your issue.