RAS Terms Glossary

Questions? Contact Contracts and Grants Accounting

Overview

This guide shows active terms used in PeopleSoft/Research Administration System (RAS), and situations where each term would be added to an award.

Terms are added to an award during setup and can be modified later by Contracts & Grants Accounting (CGA) if the characteristics of an award change. Terms provide management with insight to compliance requirements. The comment field of the Term will provide the unique details about the Term specific to the award; generally are excerpts of the award agreement clauses themselves.

Terms Code(s)Short DescriptionUsage
00031 – 00032F&A Base Code Z
  • Award with F&A base code Z
  • Triggers CGA review and correction of calculated F&A
00305 – 00306Equip – Title Vests w/ Sponsor
  • Indicates the capital associated with the award is owned by the sponsor, not UCSF
00310 – 00319CGA Note
  • Special compliance requirements of the sponsor
  • Historically (notes entered prior to January 2016), information populated by CGA regarding actions taken on an award (after January 2016, action notes are contained with Amendment Notes in RAS)
00320Program Income - Additive
  • Indicates the treatment of program income is Additive in the contract language
00321Program Income - Deductive
  • Indicates the treatment of program income is Deductive in the contract language
00322Program Income – Matching
  • Indicates the treatment of program income is Matching in the contract language
00323Program Income - Refund
  • Indicates the treatment of program income is Additive in the contract language
00350Fly America Act
  • Indicates an award falls under the Fly America Act, which restricts travel funded by the Federal government to US air carriers
00390Salary Cap Exception
  • DHHS award not governed by standard salary cap restrictions
00391No PI or CO-PI Salary allowed
  • When a sponsor specifically prohibits the charging of PI/Co-PI salary
  • Also used to monitor other misc. awards that have no salary budgeted for various reasons.
00392Award is subject to Federal Acquisition Regulations (FAR) terms
  • When an award is subject to FAR terms
00401Award payment to be made in Foreign Currency
  • Awards for which the sponsor and UCSF agree in a fully executed agreement that the sponsor will not make payments in US Dollars
00402Award to be made from Sale of Stock
  • Awards for which the sponsor will make payments in the form of stock
00600 – 00609Sponsor Requires Prior Approval
  • Specific award terms requiring UCSF to seek sponsor approval for any changes to the terms, conditions and execution of the science

For more information about awards in RAS (PeopleSoft), additional training materials include a RAS Attributes Glossary and RAS Award Milestones Glossary.