The Post Award Management (PAM) training series (opens in new window) provides an introduction to post award processes for new employees and is also a good knowledge refresher for those seeking a basic process review. Contracts and Grants Accounting presents the PAM series twice per year in five separate modules.The final module of the current series, Financial Reporting and Award Closeout for Sponsored Projects, will be presented on Thursday, May 25, 2023, from 9:30 to 11 a.m.Log into the UC Learning Center (opens in new window) to register. PAM training modules are presented via Zoom webinar. If you have any questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
The next Research Administration (RA) Town Hall will take place on Thursday, June 22, 2023, from 9:30 - 11:30 a.m. via Zoom.We will communicate further details about the Town Hall through the Research Administration forum on Microsoft Teams. We use Teams to communicate agendas, the Zoom webinar link, and any technical issues or updates during the Town Hall meetings. You can also use Teams to submit topic requests for upcoming Town Hall meetings.To join the Research Administration forum on Microsoft Teams.Sign into Microsoft Teams and navigate to the Teams page.Click Join or create team.Type “Research Administration” in the Search teams search box.From the Search results, hover over the Research Administration team and click Join team.Visit the UCSF Information Technology website for more information about using Microsoft Teams (opens in new window).
Based on input from the MyReports Campus Advisory Group, the Net Position Report now includes an option to display the Project Manager/PI in the report output. Users can also select Project Manager/PI as a Report Sort option from the filter page or the on screen HTML output.Users should clear their web browser cache to take advantage of this enhancement.Contact the Controller's Office Solution Center if you have any questions about MyReports or to report a potential issue.
Based on input from the MyReports Campus Advisory Group, the Purchase Order (PO) Lien Balance Report now includes PO Date in the report output. In addition, three new filter options are now available to refine report results:filter by Vendorchoose to Show Codes and/or Descriptionsadd a secondary Sort/Group optionUsers should clear their web browser cache to take advantage of this enhancement.Contact the Controller's Office Solution Center if you have any questions about MyReports or to report a potential issue.
MyReports recently enhanced the Distribution of Payroll Expense reports and additional reports to more accurately reflect the percent of effort for employees paid biweekly. A new reference guide is available to confirm the biweekly working hours used by MyReports to calculate percent of effort for earning periods and accounting periods back to 2020.The list of periods can be filtered for campus or UCSF Health business units, by period type and year, and for periods having only two or only three pay cycles.A link to this new resource is available from the filter page of the Distribution of Payroll Expense reports by Account and Alt Account and will be added to additional payroll reports in the coming weeks. Users should clear their web browser cache to take advantage of this enhancement.Contact the Controller's Office Solution Center if you have any questions about MyReports or to report a potential issue.
A revised version of the Cost Sharing Budget Template is now available for download from the Controller's Office website. The redesigned template includes three new features to help departments streamline their work and to ensure compliance with University and federal policy:Use a dropdown menu to select the type of "Cost Sharing Funding Source" that will be used to cover the commitment. Available options to choose from are: Dept. Discretionary, Faculty Practice, Faculty Practice GME, PI Discretionary, Professional Fees, and Other.The form now requires the signature of the Department Chair/Authorized Official as approval and confirmation of the chartstring that will be used to cover the cost share commitment. This addition is to ensure compliance with UCSF Campus Administrative Policy 300-19: Expenditures of Sponsored Projects (opens in new window), that requires Department Chair or Organized Research Unit Director approval of departmentally-funded cost sharing during the proposal review and sign off process.New Payroll and Non-Payroll worksheets were added to help administrators calculate and track how they will meet the cost-sharing commitment for a sponsored project. These worksheets are optional and not required for processing by Contracts and Grants Accounting (CGA).Use the new template when submitting cost share budget templates to CGA beginning March 1, 2023. Please download a new copy of the template with each submission to ensure you are using the latest version.More information related to monitoring, handling, and reporting cost sharing on sponsored awards can be found on the Controller's Office website.
The Post Award Management (PAM) training series (opens in new window) provides an introduction to post award processes for new employees and is also a good knowledge refresher for those seeking a basic process review. Contracts and Grants Accounting presents the PAM series twice per year in five separate modules.Currently scheduled and available for registration:April 27, 2023: PAM4 - Cash Management and Collections for Sponsored ProjectsMay 25, 2023: PAM5 - Financial Reporting and Award Closeout for Sponsored ProjectsLog into the UC Learning Center (opens in new window) to register. PAM training modules are presented via Zoom webinar. If you have any questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.The following sessions are available for registration:April 20, 1 - 2:30 p.m.May 15, 10 - 11:30 a.m.Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.Meeting details will be emailed to registered students prior to the class. If you have questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
The next Research Administration (RA) Town Hall will take place on Thursday, June 22, from 9:30 - 11:30 a.m. via Zoom.We will communicate further details about the Town Hall through the Research Administration forum on Microsoft Teams. We use Teams to communicate agendas, the Zoom webinar link, and any technical issues or updates during the Town Hall meetings. You can also use Teams to submit topic requests for upcoming Town Hall meetings.To join the new Research Administration forum on Microsoft Teams.Sign into Microsoft Teams and navigate to the Teams page.Click Join or create team.Type “Research Administration” in the Search teams search box.From the Search results, hover over the Research Administration team and click Join team.Visit the UCSF Information Technology website for more information about using Microsoft Teams (opens in new window).
We need your help to ensure that we receive a copy of every IRS Form 1099-MISC issued to UCSF. During tax season, the Controller’s Office must review all IRS Forms 1099-MISC issued to UCSF to verify if tax has been withheld and to report and reclaim withholding amounts. Review the guidelines below to identify when your department may receive a Form 1099-MISC issued to UCSF and how to submit it to the Controller's Office for review.What is Form 1099-MISC?Form 1099-MISC (Miscellaneous Income) is used to report miscellaneous payments made by businesses and business owners to a person (non-employee) or business during the calendar year. Businesses and business owners file this form if they paid a person (non-employee) or business:At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest.At least $600 in:RentsServices performed by someone who is not your employeePrizes and awardsOther income paymentsMedical and health care paymentsCrop insurance proceedsCash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fishGenerally, the cash paid from a notional principal contract to an individual, partnership, or estatePayments to an attorneyAny fishing boat proceedsIn addition, Form 1099-MISC is used to report direct sales of at least $5,000 of consumer products to a buyer for resale anywhere other than a permanent retail establishment.Why might you receive a Form 1099-MISC?If your department or a departmental Project received revenue noted in the list above for a given tax year, you should expect to receive a Form 1099-MISC. If you provided a Form W-9 with UCSF’s tax identification number you may also receive a Form 1099-MISC as businesses use the W-9 information to complete a 1099-MISC.Why does the Controller's Office need to review all Form 1099-MISC?We review all 1099-MISC forms issued to UCSF to verify if tax has been withheld. If tax withholding is reported, we work with UCOP to report and reclaim the amounts, as the Regents of the University of California is an exempt organization and is not required to pay federal and state income taxes.What you should do if you receive a Form 1099-MISC?If you receive a Form 1099-MISC related to UCSF business (not a personal 1099-MISC form), e-mail the form as soon as possible to [email protected] with a subject that indicates the calendar year on the form followed by “IRS 1099-MISC.” Please include your name and phone number for any follow-up questions.If you have any questions about Form 1099-MISC, visit the Tax Information page of the Controller’s website or contact the General Accounting and Reporting team at [email protected].
