When an employee begins or ends a shift, or starts or ends a meal break, they must mark that change in working status by logging it in MyTime using a punch. If an employee does not punch in or out using MyTime, the system will register that lack of punch as a ‘missed punch’. An employee can fix a missed punch in MyTime and submit it for manager approval from their desktop computer.
When the employee fixes their punch, they will be prompted by MyTime to confirm that their punch, worked time, and breaks are accurate. This is called attestation.
How to Navigate to Your Timecard to Fix a Missed Punch
Fix a missed punch in MyTime by navigating to the My Timecard screen. There are three ways to navigate to the My Timecard screen to fix a missed punch in the mobile application:
- From the Menu, select My Information and then navigate to My Timecard.
- From the Home screen, choose the Fix Missed Punches button from the Punch tile.
- When you punch in to begin your scheduled work by selecting the Shift Start button from the Punch tile on the home page, if your timecard has a missed punch within the last 14 days, MyTime will automatically ask you if you would like to fix your missed punch.
- Select Yes to edit your punch now and go to the My Timecard page.
- Select No to only log in, and not go to the My Timecard page. You can come back and update your missed punch using options 1 or 2 at a later time during the pay period.
- Note: In order to ensure accurate payroll data and processing, all missing punches should be fixed before or at the end of the pay period before you approve and attest that your timecard is accurate and ready for sign-off.
Update a Missed Punch in Your Timecard with Attestation
- Once you have landed on the My Timecard page, you can view your in and out punches for shifts and meals. A red cell in the timecard indicates a missed punch for that day or shift.
- To correct the missing punch, you must enter the time you started or ended your worked time (e.g. you began your shift at 8 AM but forgot to punch in at that time). Click the cell highlighted in red that is missing punch information.
- Add the missing time in the cell (e.g. add 8 AM into the cell). Press Enter.
- Choose Save at the top right of the timecard to confirm the change. This opens the Select Punch Type screen.
- On the Select Punch Type screen, use the dropdown menu to identify what type of punch you added into your timecard e.g. Shift Start punch, End Meal punch. Repeat this for each punch you added. When finished, complete your changes using the Submit button.
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If this change was for a Shift Start or Meal Break punch, the change is complete. Your punch changes are now submitted for manager approval, and you will receive the following message: “Your changes have been submitted but will not display until they are approved.”
If you updated or added an End Shift punch, follow the next steps to complete the additional attestation confirmations.
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If you took a lunch break, depending on your profile, one of the following questions appears:
“Did you start your first meal before the end of your 5th hour of work?”
“Did you start your first meal before the end of your 8th hour of work?”
Choose Yes or No. Select Next.
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On the next screen, if you worked more than 3.5 hours on shift, you will be asked to confirm the following:
“Today, were you given the opportunity to take all the rest breaks to which you were entitled in a timely manner consistent with University policy and California law (i.e., one 15-minute, uninterrupted, duty-free rest period for every 4 hours worked or major fraction thereof)?”
Choose Yes or No. Select Submit.
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If you did not take a meal break during your shift, you will be prompted to answer if the missed meal was voluntary or due to operational needs. You will be asked one of the following questions, depending on your meal waiver status and the number of hours you worked:
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If you work more than 5 hours, but less than 10 hours, and did not punch out and back in for a meal break, the Attestation question is: “You have worked 5-10 hours and missed the 1st meal. Was it voluntarily missed or were you required to work due to operational needs?”
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If you work more than 10 hours and did not punch out and back in for the 1st meal break, the Attestation question is: “You have worked over 10 hours and missed the 1st meal. Was it voluntarily missed or were you required to work due to operational needs?”
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If you do not have a meal waiver on file, work more than 10 hours, and did not punch out and back in for a 2nd meal break, the Attestation question is: “You have worked over 10 hours and missed the 2nd meal. Was it voluntarily missed or were you required to work due to operational needs?”
- Your punch changes are now submitted for manager approval, and you will receive the following message: “Your changes have been submitted but will not display until they are approved.”
Only once your manager or timekeeper has approved the changes will the punch changes appear on your timecard.
Once your updates to your timecard have been approved, you will receive a notification confirming the changes. You can view the notification using either the My Notifications tile or the Notifications bell icon on the Home page.
