The UCPath Center announced plans to decommission the original Direct Retro (DR) tool in July 2025. The last day to complete and approve all direct retro transactions that require use of the Direct Retro tool is July 1, 2025. Starting in July 2025, DR transactions will become read-only.
The DR tool was replaced in December 2023 with the updated Salary Cost Transfer (SCT) tool and process.
Departments should take action now to ensure that all relevant payroll transfers are completed within the UCPath DR tool before the June 2025 decommission date.
- All payroll transfers for paychecks dated October 2021 and prior
- Any transfers for paychecks dated after October 2021 that were initially completed in the DR tool and require subsequent transfers
Once decommissioned, transactors will lose access to transfer paychecks prior to October 2021 and to redistribute earnings that were previously transferred using the Direct Retro tool.
UCPath has established the upcoming local direct retro approval deadlines before the decommission date:
- Monday, April 21, 2025, 5 p.m. for posting in April 2025
- Monday, May 19, 2025, 5 p.m. for posting in May 2025
- Tuesday, June 17, 2025, 5 p.m. for posting in June 2025
- Tuesday, July 1, 2025, 5 p.m. for posting in June 2025
Review the Payroll Processing Schedule for more information.
Please allow additional time for approval of high-risk transactions by Contracts and Grants Accounting (CGA). UCPath determines that exceptional approval is required in cases when the Direct Retro submission date is greater than 120 days after the pay end date of the transaction and the transfer is increasing expenses on a federal or federal flow-through project. Direct Retro Initiators will receive pop-up messages indicating when this threshold is met and must take additional steps to prepare and submit a Late Cost Transfer (LCT) Policy Exception Request Form with all supporting documentation to Contracts and Grants Accounting.
If you need assistance with direct retro transactions, contact the Controller’s Office Solution Center. For questions regarding late cost transfers, contact Contracts and Grants Accounting.