Overview
The HBS Timekeeping System was replaced by MyTime in May/June 2025 and is accessible in read-only mode for a limited time.
Timekeeping
MyTime replaced HBS Timekeeping beginning with the May 11 – May 24, 2025 pay period for biweekly employees and the June monthly pay period for monthly employees.
HBS is available for employees, timesheet group approvers, and timesheet group managers who had access prior to the cutover to MyTime. HBS is expected to be retired in 2027; look for more information in future editions of the Controller's Office Newsletter.
Archive of HBS Training and Reference Guides
UCSF MyAccess login is required to download historical reference materials for the HBS Timekeeping System.
This section contains archived content made available for reference, research, or recordkeeping purposes. These materials are not actively maintained and may not meet current accessibility standards, such as WCAG 2.1 Level AA. If you need assistance accessing this content or require an accessible format, please contact [email protected]. We are committed to ensuring access for all users and will provide accommodations promptly upon request.
For Employees
- HBS Employee Quick-Start Guide
- Entering & Editing Biweekly Timesheets in HBS Job Aid
- Completing an HBS Timesheet for Multiple Appointments Job Aid
- How to Report Missed Meals and Breaks in HBS
- CNA Compensatory Time Shift Differentials
- Shift Differential Modifications in HBS for CNA Time On-Call
- Entering Pay in HBS for MSP Physicians
- Requesting, Reporting, and Changing Leave in HBS
- Working with Closed (History) Timesheets in HBS for Employees
For Managers
- HBS Manager Quick-Start Guide
- HBS for Managers Job Aid
- HBS Payroll Manager eCourse
- HBS for UCSF Health Timesheet Group (TSG) Managers
- Approving HBS Timesheets for Multiple Appointments Job Aid
- How to Monitor Timesheet Completion and Approval Using HBS Reports
System Reference Materials
- Logging into HBS
- HBS Timesheet Notifications, Errors, and Warning Codes
- HBS Leave Entitlement Pay Codes
Forms
- Campus Timesheet Change Request Form
- Time Maintenance Form (TMF)
- Time Maintenance Form (TMF): TMF Missed Meal and Missed Break