Accounts Payable Forms

Attach this form to the MyExpense Expense Report, BearBuy Meeting & Entertainment Payment Request Form, or Travel Expense Voucher (Domestic or Foreign) if the original receipt was lost or misplaced by the payee and you are unable to obtain a duplicate, or if an itemized original receipt is not available.

This form is a required attachment for all Guest Policy Expense Reports created in MyExpense. The completed and signed form must be attached before the Expense Report is submitted.

Use this form when exceptional approval is required for a BearBuy Meeting and Entertainment Payment Request, and when requesting approval/exceptional approval of a contract facility rental deposit, one-time, installment, or final balance payment

The purpose of the Travel Expense Voucher is to request reimbursement for official University Travel expense after a trip concludes for relocation expenses, wire payments, and vendor travel payments.

Non-UCSF employee who is traveling on official University business may request for travel advance and may be approved at the discretion of the Controller’s Office AP Director or Operations Manager. Under G-28 guidelines, Cash Advances must be issued within 30 days of when an expense is to be paid or incurred in order to satisfy IRS regulations.

For U.S. suppliers. Links to the UCSF Supply Chain Management website.

This form is to be used only by Campus Department Heads who need to delegate approval authority to a designated individual in their department to approve cash advances and employee expense reimbursement requests submitted through MyExpense. Delegations on this form remain in force until cancelled

Electronic funds transfer authorization form on the UCSF Supply Chain Management website.

Submit this form to request a Corporate Travel Card.

Use this form when you are requesting payment for a donation or contribution (e.g. a table at a charity event)

For foreign individuals.  Links to form on the United States Internal Revenue website.

For foreign entities.  Links to the UCSF Supply Chain Management website.

The American Competitiveness Workforce Act of 1998 allows payment of honoraria and associated travel and incidental expenses to B-1, B-2, WB, and WT visa holders for "usual academic activity," if paid by an institution of higher education, a nonprofit organization affiliated with an institution of higher education, or a nonprofit or a governmental research organization. In accordance with the immigration law, the University may make payment of honoraria and travel and incidental expenses to B1, B-2, WB, and WT visa holders under specific requirements (see form).

Department of the Treasury, Internal Revenue Service Form.

  Complete this form to request reports from MyExpense