Handling ITF and IOC

Handling ITF and IOC

UCSF routinely conducts business with other campuses and with Office of the President (UCOP). These transactions are divided into four categories:

  1. Interlocation Transfer of Funds (ITFs)
  2. Intercampus Orders & Charges (IOCs)
  3. Intercampus Appointments
  4. Intercampus Subcontracts

Because of the variety of intercampus transactions, it may be difficult to determine the correct category for your transaction. If you need assistance determining the nature of your transaction, contact Cash Handling & Credit Cards. The Controller’s Office will also assist in routing transactions to the appropriate party for processing. See Handling Department Accounts Receivable for instructions on billing external customers (customers not affiliated with the University of California).

Interlocation Transfer of Funds (ITFs)

An ITF is a transfer of funding for a program or project between two UC campuses. This category of transaction requires a budget journal (source code 150 or 574) that posts directly to the UCOP ITF system (processed by Budget and Resource Management) and also has a corresponding transfer of funding through financial control/cash that posts in UCSF’s financial ledger (processed by the Controller’s Office). In order to process ITF entries, UCSF’s chartstring must be translated to the UCOP chartfield structure. For an ITF, the Fund used at both campuses must have the same UCOP Fund group code.

For more information, including the UCSF Interlocation Transfer of Funds Request Form, see the Budget and Resource Management website(opens in new window).

Intercampus Orders & Charges (IOCs)

An IOC is a billing for costs (non-payroll charge/receipt) incurred at one UC campus or at UCOP by another UC campus or UCOP, resulting in an expense transfer (source code 57X). Intercampus financial control “cash” accounts are used to record financial transactions between UCSF and other UC campuses or UCOP, and function similar to an intercampus recharge. Examples include: conference registrations for events held at another UC campus, deposits belonging to another campus but made at UCSF in error, items sold to another campus by UCSF, and travel fees for conferences/meetings.

To complete an IOC:

  1. Download and fill out the UCSF Intercampus Order and/or Charge (UFIN 116-2) Form
  2. Submit the competed form to [email protected]

Deadline to submit: by 5th working day before calendar month end.