Make your hotel reservations using Connexxus to obtain UC contracted rates and preferred lodging providers. UC policy is to reimburse only when the location is more than 40 miles from the traveler’s home or place of work, unless the overnight stay is required by the employer (i.e., an event coordinator must be onsite for late night and early morning set-up).
The travel policy establishes daily expense maximums based on the US Department of State’s per diem rates for a particular destination. Lodging is reimbursed based on actual costs substantiated by receipts up to the per diem rate. Further limitations may be applied by funding sources or departmental budgets and exceptions might be considered with justification, but should not be presumed.
Paying For a Hotel
You can pay for your hotel with a personal credit card, corporate travel card, or cash. Direct billing is not available for hotels.
A detailed receipt is required for reimbursement showing that charges were paid in full. Some hotel expenses such as mini-bar, spa treatments, in-room movies and entertainment are considered personal use and will not be reimbursed.
20% UC Discount for Starwood Hotels
In order to qualify for the 20% UC Discount for Starwood Hotels, you must enroll in the Starwood Preferred Guest Program. A confirmation e-mail will be sent after you enroll which will include your SPG membership number. Add this SPG membership number to your Connexxus profile.