MyReports Access & Availability

Access

Employees who need access to financial information to fulfill their job requirements should be granted access to MyReports. If you have financial reporting needs and find you do not have access to MyReports, contact your Manager/Supervisor or departmental Access Administrator.

Follow the Accessing MyReports job aid to login to MyReports using MyAccess.

Requesting Access

Within MyReports, access is limited by roles that determine which reports a user can view and access. User access is not further limited to a specific department, project or other data subset; users will be able to retrieve data across the institution. There are six MyReports roles:

1. Financial Role
2. HR Data Role
3. UCSF Health Financial Reporting Role (limited to UCSF Health only)
4. UCSF Health Management Reporting Role (limited to UCSF Health only)
5. Ad Hoc Role
6. Faculty/Principal Investigator Role

Faculty/Principal Investigators are automatically provisioned with the faculty role when they are identified as an Award/Parent PI/Manager, Project PI/Manager, or Lab Owner (attributes of the Project chartfield).

For all other roles, employees should work with their manager to determine which roles are necessary. The UCSF Health Financial Reporting Role provides approved UCSF Health staff access to financial reports limited to data within UCSF Health using UCSF Health specific filter criteria. The UCSF Health Management Reporting Role provides approved UCSF Health managers access to Labor Productivity and Monthly Variance reports using UCSF Health specific filter criteria.  The Ad Hoc role is intended for data experts capable of developing their own queries without support. All requests for the Ad Hoc role require the approval of the Control Point.

Only Department Access Administrators may submit requests for access; managers should notify their Department Access Administrator which roles to request for the user. UCSF Health staff must request access via a Shared Services Request to obtain appropriate access to UCSF Health Financial Systems, including MyReports. Access Administrators use the Access Management application (available via MyAccess) to request, change, or deactivate MyReports roles for individual users.

Deprovisioning

For security purposes, UCSF applications including MyReports are required to remove a user's access (known as deprovisioning) under any of the following conditions:

• an employee separates from UCSF
• an employee changes to a new primary job in a different department
• an employee’s current primary job moves to a different department

If you no longer have access to MyReports and have recently changed jobs or departments, follow the instructions in the Requesting Access section above.

Availability

MyReports is available 24x7, except for the third weekend of the month for scheduled maintenance. In addition, between the hours of 8 and 10 p.m. nightly there may be periods of intermittent unavailability due to application/system update activities.

Note that MyReports includes data beginning with Fiscal Year 2013-14. Historical data (through the February 2014 ledger) in the previous chart of accounts can be viewed using WebLinks Reports in MyReports. A limited access WebLinks role is intended for staff who need historical data reporting prior to February 2014 and can be requested by contacting the Controller's Office Solution Center.