When funding information is missing or invalid, UCPath posts corresponding payroll expenses to a department default chartstring. While this practice reduces the occurrence of payroll suspense items and gives greater visibility to identify and fix funding distribution issues, additional effort is required by departments to perform corrections using the UCPath salary cost transfer process.
The quick reference guide, Understanding Department Default and Catch-All Funding Sources, has been updated to help Funding Entry Initiators proactively address funding entry issues that may result in posting to the department default chartstring. Updates include common data entry issues, as well as data entry best practices to prevent them. Tips for monitoring potential issues using the MyReports Employee and Position Distribution Report are also provided.
As a reminder, departments should regularly monitor and take action to correct payroll expenses that are recorded to the department default chartstring by the following month-end close.
Funding Entry Initiators and Approvers can access additional resources on the UCPath at UCSF website. For further assistance, contact the Controller's Office Solution Center.