UPDATE: The availability of the new Pay for Family Care and Bonding (PFCB) codes in HBS is delayed until July 14. Human Resources and Payroll will coordinate to manually enter the PFCB earnings in UCPath for the biweekly pay period ending July 10. Employees and timesheet approvers should follow these steps for the pay period ending July 10:
- Leave the dates of PFCB usage blank on the employee’s HBS timesheet when submitted/approved.
- Once the PFCB codes are available in HBS, a history timesheet will be completed by Payroll to populate the PFCB usage.
New HBS Pay Codes are now available to record time taken as part of the Pay for Family Care and Bonding (PFCB) program. The HBS PFCB pay codes should only be selected on timesheets when authorized by Human Resources.
- HR Shared Services will add PFCB pay codes to HBS timesheets on behalf of campus employees.
- The Health HR Leave Team will provide UCSF Health managers instructions for adding PFCB pay codes to HBS timesheets on behalf of UCSF Health employees.
Consult the new HBS pay codes and corresponding UCPath earnings codes used for payroll processing in the table below.
|
HBS Pay Code |
Pay Code Name |
UCPath Earnings Code |
|---|---|---|
|
PFN |
PFCB - FMLA |
|
|
PFB |
PFCB - FMLA/CFRA |
|
|
PFC |
PFCB - CFRA |
For employees paid biweekly, HBS will calculate and insert the following additional leave without pay codes when applicable.
|
Pay Code Name |
UCPath Earnings Code |
|---|---|
|
Unpaid PFCB-FMLA |
|
|
Unpaid PFCB - FMLA/CFRA |
|
|
Unpaid PFCB - CFRA |
What to Expect on HBS Timesheets
- Biweekly Timesheets
- PFCB pay codes will be selected in full-day increments based on the employee’s standard work schedule.
- HBS will calculate a split of the reported hours to display 70% PFCB paid hours and 30% leave without pay.
- HBS will send the PFCB paid and unpaid hours to UCPath for payroll processing.
- PFCB is not a leave entitlement and as such will not be displayed as a balance in HBS.
Example: HBS biweekly timesheet
- Monthly Timesheets
- PFCB pay codes will be selected in full-day increments based on the employee’s standard work schedule.
- HBS will not calculate a split and will not send PFCB hours to UCPath.
- PFCB paid and unpaid hours will be calculated by UCPath based on the extended absence and job data keyed by HR.
- PFCB is not a leave entitlement and as such will not be displayed as a balance in HBS.
Example: HBS monthly timesheet
What to Expect on Earnings Statements
- Employees will receive PFCB at 70 percent of their eligible earnings.
- Eligible earnings do not include bonuses, perquisites, overtime pay, administrative stipends, shift differentials, uniform allowances or any pay that is received in addition to that of the employee’s regular appointment.
- PFCB is considered taxable wages.
- An employee’s normal deductions will be taken from PFCB, including health and welfare benefits.
- UCRP members on PFCB will earn Retirement Service Credit at 70% of their eligible leave earnings.
- PFCB earnings will be itemized on earning statements using the corresponding UCPath earnings code.