Update, September 17, 2021:
UC President Drake approved the request to extend the temporary increase to the grace period for vacation leave/PTO accrual maximums for eligible staff, through June 30, 2022.
Effective June 1, 2020 through June 30, 2022, Policy-covered staff (PPSM-2.210) will automatically receive up to an additional 25 months (instead of the previous 15-month extension with an end date of September 30, 2021) within which to take vacation/PTO leave in order to bring the employee’s balance below the maximum. Policy-covered staff who are close to their vacation leave/PTO accrual maximum will not have to submit individual requests and will continue to accrue for future accrual cycles above their maximum without losing hours through June 30, 2022.
This policy change applies to policy-covered staff and does not apply to represented employees. For questions, contact your HR representative via Find Your HR Representative.
For your reference, below is the original text of this announcement published on September 1, 2021.
The temporary extension allowing policy-covered staff employees additional time to take vacation/PTO leave, in order to bring their accrual balances below the maximum, is ending on September 30, 2021.
Effective October 1, 2021, employees whose balances exceed the maximum vacation/PTO accrual limit will no longer accrue additional vacation/PTO hours until the balance is reduced below the maximum. An employee will not lose accrued vacation hours; any hours accrued by September 30, 2021 will remain in the employee’s balance, but the employee will not accrue additional hours until their balance is below the maximum.
Example: an employee has a policy maximum of 240 hours and accrues 10 hours per month. Due to the temporary extension, they have accrued an additional 70 hours in excess of their maximum, for a total balance of 310 hours.
- The employee will not accrue any additional hours until their balance falls below 240 hours.
- In order to accrue the full 10-hour accrual maximum for September, the employee must reduce their total balance to 230 hours prior to September 30.
Starting October 1, 2021, employees will need to follow the standard process to request a grace period extension to accrue above the maximum for up to an additional four months.
- Complete the Vacation/PTO Accrual Extension Form and obtain approvals prior to submitting to the Payroll Office for processing.
- Section III.B.5 of the Absence from Work Policy (PPSM-2.210) describes the maximum vacation accrual limit and the extension that is allowed per policy under certain circumstances.
For instructions on navigating to your balance in UCPath online, view the Review My Leave Balance tutorial (MyAccess login required). If you have questions, contact the Controller’s Office Solution Center.