As part of the UC Gender Recognition and Lived Name Policy (opens in new window), UCPath is being upgraded to display an employee’s lived name throughout the system.
Beginning on June 20, 2023, an employee's lived name recorded in UCPath will display in “Name” fields throughout the system and will be visible to the employee, managers, UCSF transactors, and UCPath Center staff. Legal names will only be visible to authorized users and on pages where the use of a legal name is required.
Learn more about how UCSF has begun to implement the Gender Recognition and Lived Name Policy (opens in new window) to ensure that all individuals are recognized with their accurate gender identity and lived name.
Review details below on how to prepare for the UCPath lived name implementation coming June 20.
Implementation Timing
Implementing lived name in UCPath is one component of a larger upgrade to UCPath’s underlying Oracle PeopleSoft Human Capital Management (HCM) platform, scheduled to go live on June 20, 2023. This upgrade will require a cutover period during which all employees, managers, and transactors across all UC locations will not have access to UCPath.
- Outage begins: 3 p.m. on Friday, June 16, 2023
- Outage ends: 9 p.m. on Monday, June 19, 2023
The IT Service Desk will send out notifications to the UCSF community ahead of this system downtime.
How to Prepare: All Employees
Employees can log into UCPath online to verify whether they have recorded a lived name, currently referred to as "Preferred Name" in UCPath online. Beginning June 20, labels in UCPath for these name fields will change from “Preferred Name” to “Name”. For employees who do not have a lived/preferred name, "Name" fields will be populated with their legal name. The "Name" in UCPath will then populate the lived name field in UCSF's Identity Management System, Bravura (formerly Hitachi).
- Employees who already use a lived name in Bravura, but not in UCPath, will need to update their lived name in UCPath by Thursday, June 15, to ensure their identity is not impacted by the UCPath upgrade. UCSF Human Resources sent instructions to affected employees on how to update their lived name in UCPath (opens in new window) prior to the UCPath outage.
- All employees who wish to add a lived name (opens in new window) can do so in UCPath online.
Visit the Office of Diversity and Outreach website (opens in new window) to learn more about the actions you can take now to manage your name and data.
How to Prepare: UCPath Transactors
Beginning June 20, all UCSF users with a transactor role will see changes to how names are displayed in UCPath. Transactors include campus department Funding Entry and Salary Cost Transfer Initiators and Approvers, and central teams in Human Resources, Finance, and Information Technology with inquiry, data entry, or approver roles.
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Department Funding Entry and Salary Cost Transfer Initiators and Approvers will no longer see legal names when searching for, reviewing, initiating, or approving transactions for employees who have recorded a lived name in UCPath.
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For central teams in Human Resources, Finance, and Information Technology with inquiry, data entry, or approver roles, legal names can only be accessed based on specifically developed criteria to ensure privacy. Additional details are being shared by each central team’s project representative.
The best way to search for employees in UCPath beginning June 20 is to use the UCPath Employee ID, also known as EMPLID. Transactors should use the name that is provided in the "Name" fields in UCPath to identify employees. An employee's name could be a lived name or legal name.
Transactors should review the Gender Recognition and Lived Name policy and additional resources (opens in new window) available on the Office of Diversity and Outreach website.
For More Information
Learn more about the policy, gender identity, lived names and pronouns, on the Office of Diversity and Outreach website (opens in new window), where you will find links to resources, tools, and online training.