Throughout the month of July, and until final close in August, more than one accounting period will be open in PeopleSoft Financials. When two accounting periods are open at one time, Report Date Filters in MyReports default to either the last closed month or the open month, depending on the report purpose and design.
MyReports users will see the following default Report Date Filter values during the fiscal year-end closing process:
- Defaults to May 2023
- Actual vs. Plan Comparison Report
- Current Year vs. Prior Year Actuals Comparison Report
- Defaults to FY 2023
- Faculty Portfolio Monthly Report
- Faculty Portfolio Payroll Detail by Month Report
- Operational Monthly Report
- Organization Report
- Payroll Funding Report
- Project Comparison Report
- Defaults to Jun 2023
- All other reports
Availability of filter values and data for Fiscal Year 2023-24 also varies with the accounting periods:
- Available after July opens
- Filter value: Jul 2023 (except for Faculty Portfolio reports)
- Available after June closes
- Filter value: Jul 2023 for Faculty Portfolio reports
- Filter value: Fiscal Year 2023-24
- FY 2023-24 Beginning Net Position
For a snapshot of balances for the June Prelim and Interim close periods, run reports the day after the PeopleSoft and MyReports nightly batch processes are complete for each respective close. Use the Ledger Post Date field in the Transaction Detail Report to determine when a specific transaction occurred.
You can use the scheduling feature in MyReports to automate production and delivery of your reports for the June Prelim, Interim, and Final Close. To use this feature, schedule your desired reports to run at campus month-end close. See the Managing and Scheduling MyFavorites in MyReports job aid for detailed instructions.
Contact the Controller's Office Solution Center if you have any additional questions.