Last month, Contracts and Grants Accounting (CGA) announced how the new Deposit/Payment Inquiry Report can help research administrators identify and reconcile sponsored research payment activity. CGA is excited to share how the following new report enhancements further streamline the collections and payment process.
Unapplied Cash Deposits Integration
Deposits logged weekly in the Unapplied Cash Deposits list are now integrated into the Deposit/Payment Inquiry Report in the Research Administration System (RAS). Authorized users can review and download unapplied cash data directly from RAS. The report reflects the real-time application of cash to invoice payments in RAS, reducing the likelihood of duplicate claim requests.
To identify unapplied cash deposits in the report, set the report Payment Status filter to “Unapplied Payments”.
Learn more about identifying unapplied sponsored research payments on the Controller’s Office website. With the integration of unapplied deposits into the Deposit/Payments Inquiry Report, the Unapplied Cash Deposits list will not be maintained after September 2023.
New Applied Payment Details
For payments that have been applied to sponsored research invoices, the report now includes more payment details:
1. Clicking Applied Details in any completed row will display invoice details in a pop-up window, including all awards, invoices, and amounts credited for the payment.
2. A new LOC Sponsor column indicates if the payment was made by draw down for a Letter of Credit (LOC) award. Due to the complexities of LOC payments, the Applied Details link is not available for LOC payments; contact CGA if additional payment details are required.
Getting Started with the Deposit/Payment Inquiry Report
We advise that all Research Services Analysts use this report to review sponsored research payment information before contacting the CGA Payment Desk for assistance.
In August, CGA will host weekly demonstration sessions to review the features of the new report and answer related questions. Complete this one-time registration (opens in new window) to receive the Zoom link to join any session (UCSF authentication required):
- Wednesday, August 9, 11 a.m. to noon
- Wednesday, August 16, 11 a.m. to noon
- Wednesday, August 23, 11 a.m. to noon
For step-by-step instructions to access the new report, see the How to Run RAS Inquiries training guide. If you have questions about any of our collection and payment processes, email [email protected].