October 2023 Compensatory Time Payouts

The next twice-yearly compensatory time payout (opens in new window) will occur at the end of October. Managers with employees who should not be paid out their comp time off (CTO) and holiday comp time (CTU) balances must complete the procedures below by 5 p.m. on October 11, 2023.

HBS Leave Requests

Approved CTO/CTU leave requests for future-dated leaves will not be included in the compensatory time payout. Leave requests made through the HBS Leave Request page must be in an approved state by 5 p.m. on October 11, 2023, to ensure that those hours are not paid out.

Non HBS Leave Requests – includes Clairvia/OnOrOff/other Scheduling Systems

Employees who use the Clairvia/OnOrOff/Other scheduling systems do not have access to the HBS Leave Request page and must use the alternate procedures for future-dated leave requests:

  1. Confirm approved future-dated CTO leaves.
  2. Complete a request to preserve CTO/CTU balances approved for future leaves by 5 p.m. on October 11 using this SmartSheet request form (opens in new window).

For more information about compensatory time off, consult the UCSF Medical Center Administrative Policies Manual (opens in new window) (MyAccess login required).

If you have questions about HBS or the preservation process, contact the Controller's Office Solution Center.