UCSF implemented changes to PeopleSoft Financials in July 2023 to comply with the UC Office of the President’s Common Chart of Accounts (CCOA).
In an ongoing effort to meet contract and grant reporting requirements since the CCOA go-live, the Controller’s Office is implementing a change in the use of Account numbers when recording journal entries for Intercampus Orders and Charges (IOC) and Interlocation Transfer of Funds (ITF). Moving forward, these recharges must be recorded using an Account number that indicates the UC location, instead of an Account reflecting the nature of the expense.
Effective January 1, 2024, the Controller’s Office will record IOC and ITF transactions related to UCSF sponsored projects using two sets of Accounts:
- A new Account range, 52701-52711, will be used to record non-sponsored project to sponsored project activities:
- 52701: UCB-Recharge Sponsor Expense
- 52703: UCD-Recharge Sponsor Expense
- 52704: UCLA-Recharge Sponsor Expense
- 52705: UCR-Recharge Sponsor Expense
- 52706: UCSD-Recharge Sponsor Expense
- 52707: UCSC-Recharge Sponsor Expense
- 52708: UCSB-Recharge Sponsor Expense
- 52709: UCI-Recharge Sponsor Expense
- 52710: UCM-Recharge Sponsor Expense
- 52711: UCOP-Recharge Sponsor Expense
- The existing Account range, 77301-77311, will be used to record non-sponsored project to non-sponsored project activities only:
- 77301: UCB-Recharge Expense
- 77303: UCD-Recharge Expense
- 77304: UCLA-Recharge Expense
- 77305: UCR-Recharge Expense
- 77306: UCSD-Recharge Expense
- 77307: UCSC-Recharge Expense
- 77308: UCSB-Recharge Expense
- 77309: UCI-Recharge Expense
- 77310: UCM-Recharge Expense
- 77311: UCOP-Recharge Expense
More information about handling ITF and IOC transfers is available on the Controller’s Office website. If you have questions, email [email protected].