Effective July 1, 2024, 365 general ledger (GL) accounts will be deactivated in PeopleSoft to maintain the chart of accounts and to support clean-up efforts in conjunction with the Cloud Enterprise Resource Planning (ERP) project (opens in new window). All accounts have no activity and zero balances since July 1, 2022.
Deactivating accounts with no activity is essential for several reasons.
- These accounts clutter the system, making it more challenging to navigate and analyze financial data accurately. By deactivating accounts no longer in use, we streamline the GL, enhancing its efficiency and usability.
- Accounts no longer in use may still incur transactions or errors, leading to discrepancies in financial reporting if left unattended. Deactivating them mitigates the risk of such occurrences, ensuring the integrity of financial records.
- Maintaining a clean and organized GL is crucial for compliance and audit purposes. Deactivating these accounts demonstrates proactive management and adherence to accounting standards, ultimately contributing to the reliability and credibility of financial information.
We anticipate that additional accounts will be identified for deactivation in the near future. Review the current list of accounts for deactivation (opens in new window) on UCSF Box (MyAccess login required). If you identify any accounts that need to remain active, please contact the Controller’s Office General Accounting team.