We are excited to announce the launch of a new online training course for department equipment custodians. The new UCSF Equipment Custodian Certification course replaces the previous training and will continue to be required for all new equipment custodians.
In addition, we now require that all current custodians complete this certification course annually. This month, existing custodians will be assigned the required training in the UC Learning Center. Custodians should expect an email message with further details.
The completion of this training will enhance our internal controls over inventorial equipment by ensuring that all custodians are up to date with current policy and procedures.
As a reminder, below are the definitions of inventorial equipment and some of the primary responsibilities of equipment custodians.
Responsibilities of Equipment Custodians:
Equipment custodians oversee the inventorial equipment for which they are responsible. Inventorial equipment is defined as free-standing, non-expendable equipment with a useful life of over one year and acquired at a cost of $5,000 or more (including sales tax, freight, and installation).
Equipment custodians are delegated the following primary responsibilities by Department Heads:
- Tracking and Record-Keeping: Maintaining accurate records of all capital equipment assigned to them, which includes ensuring that each item is properly tagged and the UCSF asset records are up to date in Peoplesoft Asset Management;
- Bi-annual Inventory: Conducting a Bi-annual physical inventory of all equipment by verifying the presence and condition of each item, updating records as necessary;
- Security and Maintenance: Ensuring that equipment is stored securely and maintained in good working order;
- Compliance with Policies: Adhering to the university’s policies and procedures regarding the use, transfer, and disposal of equipment; custodians must stay informed of any changes to these policies.
For questions, please contact [email protected]