UPDATE: As of August, 2020, Supply Chain Management has changed support contact methods for the UCSF community, external customers, and suppliers. To learn more visit the SCM Response Team page on the Supply Chain Management website.
On September 17, support for Accounts Payable (AP) and Travel and Entertainment transitioned to Supply Chain Management (SCM). The SCM Accounts Payable Helpdesk is the primary support contact for AP systems and services, including support for:
invoice submissions
invoice and payment status
payment details, including wire transfers and ACH...
UPDATE: As of August, 2020, Supply Chain Management has changed support contact methods for the UCSF community, external customers, and suppliers. To learn more visit the SCM Response Team page on the Supply Chain Management website.
Beginning Monday, September 17, all support for Accounts Payable (AP) and Travel and Entertainment will be managed by the Supply Chain Management (SCM) Accounts Payable Helpdesk. The Controller’s Office Solution Center will continue providing support for Accounts Payable and Travel and Entertainment through Friday, September 14.
Support materials...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interests you:
Introduction to Connexxus - August 9 at 11:30 a.m. (60 minutes)
New to UC? New to Connexxus? Join us and explore how to get the most out of the Connexxus portal, including quick tips for beginners on how to book travel online.
Travel Perks (Why Connexxus) - August 9 at 12:30 p.m. (30 minutes)
Airlines, hotels and car rental companies offer UC...
The latest GL Monthly Schedule includes these key Accounts Payable fiscal year-end dates:
Due Day
Department Action
Wednesday,
July 18
(5 p.m.)
Last day for central Accounts Payable to process invoices, payment request forms (e.g. check requests, M&E, BearBuy Payment Request Forms), and expense reports for FY2017-18.
Thursday,
July 19
Accounts Payable opens for FY2018-19 and will begin normal processing.
Friday,
July 20
(Noon)
Last day to submit...
To comply with IRS regulations, employee expense reports submitted to an Approver more than 60 days after the trip or last purchase date are now reported as taxable income for the employee being reimbursed and are subject to applicable payroll taxes. If you missed seeing earlier communications about this change, refer to the Newsletter article Late Expense Reports Will Result in Taxable Income Beginning on July 1, 2018.
Contact the Controller’s Office Solution Center if you have any questions about this change.
UCSF Finance will create a single organization covering the procure-to-pay process by moving the Accounts Payable unit (including Travel and Entertainment) from the Controller's Office to Supply Chain Management. This move is part of a larger effort to improve service for both our customers and suppliers, and to increase the efficiency of our supply chain. We anticipate completing this transition in August 2018.
Look for updates on this change in future additions of the Controller's Office Newsletter.
The latest GL Monthly Schedule includes these key Accounts Payable fiscal year-end dates:
Due Day
Department Action
Friday,
June 29
(5 p.m.)
Last day to submit invoices, payment request forms (e.g. check requests, M&E, and BearBuy Payment Request Forms), and approved MyExpense reports for FY2017-18 processing. Requests received by Accounts Payable prior to the deadline will be processed in time for posting to the FY2017-18 Prelim Ledger provided all information is complete, accurate, and the request has the proper...
Effective April 1, 2018, departments became responsible for reporting taxable awards and gifts, and should consider the tax consequences for the employee receiving an award or gift when providing non-cash awards and gifts.
Reporting Taxable Gifts and Awards
Departments who chose to present a taxable award or gift to an employee are required to submit a Taxable Employee Award or Gift Reporting Form. This reporting form is required for all taxable employee awards or gifts regardless of whether the award or gift was purchased directly from a supplier using BearBuy...
The address you enter when using MyExpense to prepare an expense report for a non-employee (guest) is especially important. Follow these tips to ensure that your guest receives their reimbursement in a timely manner.
For payments sent via mail
You must enter a valid mailing address. Payment is sent to the address entered in MyExpense. Any error in the recording of the mailing address may result in delay of payment.
All of the following information must be included:
Street Address (including box number or apartment number when applicable)
City
State (...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interests you:
Travel Perks (Why Connexxus) - June 7 at 11 a.m. (30 minutes)
Airlines, hotels and car rental companies offer UC travelers plenty of value-added benefits such as priority boarding, preferred standby, accessible seat maps before they open to the public, and much more. We will also cover why companies offer to match status levels on loyalty programs...
We announced anticipated changes to UC Policy G-41 Employee Non-Cash Awards and Other Gifts in the March edition of the Controller's Office Newsletter. At that time, we noted that G-41 was still in the review process and that the next revision could include other changes. UCOP recently published the approved G-41 policy with an effective date of March 15, 2018.
One additional change appears in the revised G-41 policy related to Length of Service Awards. The policy now allows presentation of a non-negotiable gift card or gift certificate...
June is the last month of the grace period for employees to submit their late expense reports without being taxed. To comply with IRS regulations, beginning on July 1, employee expense reports submitted to an Approver more than 60 days after the trip or last purchase date will be reported as taxable income for the employee being reimbursed and subject to applicable payroll taxes. If you missed seeing earlier communications about this change, refer to the Newsletter article Late Expense Reports Will Result in Taxable Income Beginning on July 1, 2018.
Timely reporting and...
UC Travel Regulations Policy G-28 and Expenditures for Business Meetings, Entertainment, and Other Occasions BUS 79 require employees to submit expense reports within 45 days of the completion of a trip or event. Submitting your expense reports within the required 45 days will ensure your reimbursement will not be taxed. In order to comply with IRS regulations, beginning on July 1, 2018, employee expense reports submitted to an Approver more than 60 days after the trip or last purchase date will be reported as taxable income for the employee being reimbursed and subject to...
In order to comply with IRS regulations, beginning on July 1, 2018, employee expense reports submitted to an Approver more than 60 days after the trip or last purchase date will be reported as taxable income for the employee being reimbursed and subject to applicable payroll taxes.
UC Travel Regulations Policy G-28 and Expenditures for Business Meetings, Entertainment, and Other Occasions BUS 79 require employees to submit expense reports within 45 days of the completion of a trip or event. Submitting your expense reports within the required 45 days will ensure your reimbursement...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interests you:
Introduction to Connexxus - April 5 at 11 a.m. (60 minutes)
New to UC? New to Connexxus? Join us and explore how to get the most out of the Connexxus portal, including quick tips for beginners on how to book travel online with BCD/Balboa Travel.
Managing Airfare Changes, Cancellations and Credits - April 5 at noon (60 minutes)...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interests you:
Rules on Hotel & Daily Meal Rates - February 1 at 11 a.m. (60 minutes)
Confused about the reimbursement rate for hotels or international travel? Join our special guest, John Barrett (UC’s Tax Services Manager) who will share the concept behind the policy.
Travel Perks, Beyond Discounts - February 1 at noon (30 minutes)
Airlines, hotels and car...
The Federal Tax Cuts and Jobs Act (P.L. 115-97) signed into law on December 22, 2017 changed the taxability of some non-cash awards and other gifts provided to employees. If an award or gift (or portion of an award or gift) is taxable, applicable income tax withholding and FICA taxes will be deducted from the employee’s paycheck.
Beginning on April 1, 2018, departments are responsible for reporting taxable awards and gifts, and should consider the tax consequences for the employee receiving an award or gift when providing non-cash awards and gifts. Use the table...
The Federal Tax Cuts and Jobs Act (P.L. 115-97) signed into law on December 22, 2017 makes ALL employer provided moving expense reimbursements taxable income to the employee. In addition, moving expenses paid directly to a third party by UCSF on behalf of the individual are taxable to the employee. We are waiting for more detailed information about the law and for guidance on how the law will impact our operations. Here is what we know so far about the new law and required changes:
Expense reimbursements and payments to third parties submitted on and after...
The University of California has partnered with JetSuiteX to provide our travelers with more airfare options to select west coast cities.
Benefits of Using JetSuiteX
Speed – No lines, no crowds, and no waiting. Show up to their private terminal, and go from parking to take off in just 15 minutes. At the end of your trip, your baggage will be waiting for you planeside.
Convenience – Travel exclusively between private jet terminals with easy parking, no cattle-call boarding, and no waiting for your checked luggage.
Comfort – Get complimentary beverages and snacks in both airport...
Several large conventions and events will be held in San Francisco at the Moscone Center during 2018. Organizers expect up to 60,000 participants at these events. We recommend departments alert their travelers coming into the San Francisco to make their travel arrangements early as room availability may be limited. Key events planned for 2018 include:
Dates
Event
February 17 - 21
Biophysical Society
March 19 to 23
Game Developers Conference
April 16 to 19
RSA Security Conference
May 18 to 22
American Urological...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interest you:
Introduction to Connexxus - January 11 at 11 a.m. (60 minutes)
New to UC? New to Connexxus? Join us and explore how to get the most out of the Connexxus portal, including quick tips for beginners on how to book travel online with BCD/Balboa Travel.
Fees, Fees, Fees! - January 11 at noon (30 minutes)
Agency v. Airline, why so many? Who charges what and...
The U.S. Department of Homeland Security continues moving toward its REAL ID deadline. REAL ID sets requirements for identification that U.S. residents can use to board domestic flights. Here is the latest information:
On January 22, 2018, all domestic U.S. air travelers will be required to:
Show a driver’s license issued by a state that is compliant with the U.S. REAL ID Act or has been granted an extension
OR show an alternative form of acceptable identification (including a passport, Global Entry card, U.S. military ID, airline- or airport-issued ID)
More than...
Mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile have changed in accordance with the Internal Revenue Service standard mileage rates:
Travel Purpose/Mileage Use Type
2017 Rate
2018 Rate
Business Travel
53.5 cents/mile
54.5 cents/mile
Move or Relocation
17.0 cents/mile
18.0 cents/mile
MyExpense and the Travel Expense Voucher (TEV) will reflect the correct reimbursement rates based on mileage use type and the date of...
The U.S. Transportation Security Administration (TSA) introduced new security changes effective October 26, 2017 aimed at boosting safety in the airport and on flights bound for the United States. The new security changes included stricter passenger screenings and interviews, inspections of personal electronic devices, and other measures. These changes may create longer wait times and flight delays. To ensure that you are prepared, be sure to read more about these security changes before you fly.
When submitting an order via America To Go (ATG) or the BearBuy Meeting & Entertainment Payment Request Form, you must include the guest list containing the participant name, their title, and their occupation or group affiliation to establish the business-related relationship to the University. Not including the attendee list will result in payment delays and possible late fees incurred by departments.
If it is impractical to list each guest based on the open nature of the event, the document need not include individual names and titles. In such cases, describe the...
The following key changes made to Policy and Regulations Governing Moving and Relocation, UC Policy G-13, went into effect on October 15, 2017:
Eliminates payment of a relocation allowance intended to offset higher living costs in a new location.
Allows for reimbursement of certain actual and reasonable expenses associated with closing costs for purchase of a new primary residence, selling costs from the sale of a former primary residence, or settlement costs for an unexpired lease when relocation is required.
Establishes provisions for repayment by the appointee of...
Travel Regulations, UC Policy G-28, applies to all official University travel by:
Staff and academic employees of the University
Non-employees including students, visiting scholars, foreign visiting scholars, prospective employees, and independent contractors
Consultants
Spouse/Domestic partners
Inbound travelers hired by the University for a temporary assignment at the campus
Generally, suppliers should also follow UC G-28 Travel Regulations. Under special circumstances, a supplier’s organizational travel policy may be followed if there is a signed supplier contractual agreement...
The University of California Office of the President (UCOP) recently announced several policy changes including key changes described below. These changes, which will go into effect on October 15, 2017, align with recommendations in the State audit of the Office of the President that was issued in April. Additionally, the reduction in meal limit and lodging caps align with California State University system.
As you plan travel beyond October 15, please keep these new limits in mind.
Meals and Incidental Expenses – reduced limit to $62
Daily meal and incidental (M...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interest you:
Peninsula Visa Services - October 5 at 11 a.m. (30 minutes)
The University of California has signed an agreement with Peninsula Visa to provide visa and/or passport services. Peninsulavisa.com is a user-friendly site, with a very useful live chat functionality, that will walk you through the necessary information to expedite a visa or US passport....
The University of California has signed a systemwide agreement with Peninsula Visa for visa and/or passport services. Peninsula Visa has a user-friendly site, with a very useful live chat functionality, that will walk you through the necessary information should you need to obtain or expedite a visa or US passport.
When placing an order online, you must use your UC email address in order to trigger UC’s discount.
It is important to initiate your request as soon as possible due to the time it takes to obtain a visa or passport. Please allow for up to four weeks to apply and receive your...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Click the session title to register for the session(s) that interest you:
Myth or Truth: Connexxus Fares are More Expensive - September 7 at 11 a.m. (30 minutes)
Airfare inventory is deliberatively complex and airlines achieve maximum sales by managing every seat on every flight. Join us to learn more about the various types of economy airfare and how Connexxus agencies have access to all fares.
Hazards of Booking Highly...
The UC Office of the President (UCOP) Central Travel Office is pleased to announce the release of a freshly designed Connexxus travel portal, featuring a new webinar section allowing users to easily locate popular travel educational sessions.
Other enhancements include:
A rebranded Resources section with intuitive sorting capabilities making it easier for users to find specific program information and instruction job aids – found in the Help Center
A comprehensive Hotel Directory which includes a Local Hotels list to increase awareness of participating hotels nearby UC campuses offering...
Over the past several months, department representatives, Medical Center Accounts Payable, and Campus Accounts Payable have been meeting to discuss improvement ideas for MyExpense. Although not all the improvement ideas can be implemented at this time, we are pleased to announce the first set of improvements to MyExpense that will be effective September 15, 2017:
Subject
What's Happening
Why the Change?
Morale Building Check Box
Replace the “Morale Building” check box with a new check box – “Check if this is an exceptional expense...
Marriott now requires cancellation requests 48 hours prior to check-in; a change from the previous 24 hour notice. Any deviation from this new rule will result in fees (usually the cost of one night) that will not be reimbursed by UCSF. This change applies to nearly all Marriott brand hotels including Marriott and Sheraton hotels, and hotels that are part of the Starwood network including W Hotels, St. Regis, Westin, Sheraton, and Courtyard hotels.
Check your reservation details carefully to avoid incurring any fees that cannot be reimbursed by UCSF. By UC policy, charges that result from...
Be sure to follow these MyExpense tips and UC travel policy reminders to avoid delays in processing of your expense report so you receive your reimbursement quickly.
Selecting an Authorized Approver
If you are prompted for an Authorized Approver, enter an asterisk (*) in the field to see the list of Approvers who are authorized to approve expense reports being charged to the Department ID. Please make sure the appropriate Approver has been selected for the Dept ID/Cost Center.
Expense reports should not be approved by a person who reports directly or indirectly to the traveler...
We have expanded the use of the Corporate Travel Card to allow paying for local meeting and entertainment related expenses. In the past, use of the Corporate Travel Card was limited to paying for meeting and entertainment expenses while on travel status. An example of a local meeting and entertainment expense is paying for a business meeting meal at a local restaurant. For local catering needs, we encourage you to continue to order your food through America To Go (ATG) in BearBuy.
As a reminder, when submitting your Corporate Travel Card charges for meeting and entertainment expenses, you...
The latest GL Monthly Schedule includes these key Accounts Payable fiscal year-end dates:
Due Date
Department Action
Friday,
June 30
(5 p.m.)
Last day to submit invoices, payment request forms (e.g. check requests, M&E, and BearBuy Payment Request Forms), and approved MyExpense reports for FY2016-17 processing. Requests received by Accounts Payable prior to the deadline will be processed in time for posting to the FY2016-17 Prelim Ledger provided all information is complete, accurate, and the request has the proper approvals...
California's Attorney General recently added four states to the AB 1887 travel ban: Alabama, Kentucky, South Dakota, and Texas. As previously announced in the January Newsletter, AB 1887 prohibits the use of state funds for travel to states that have enacted laws limiting the rights based on sexual orientation, gender identity, or gender expression. This law applies to the University of California. As a result, travel and travel expenses to the identified states using California State funds will not be reimbursed unless an allowable exception applies. Allowable exceptions to California AB...
The University of California Office of the President (UCOP) Central Travel Office hosts webinars to educate and inform UC travelers on travel benefits and topics. Register for the session(s) that interest you to learn more about:
Car Rental Insurance Coverage - June 8 at 11:30 a.m.
Learn about car rental insurance and insurance restrictions that apply when using the UC system-wide car rental programs with Enterprise, Hertz, National, Dollar, and Thrifty.
Travel Benefits Offered by UC's Preferred Suppliers - June 8 at noon
Beyond discounts, our suppliers offer UC travelers plenty of...
The latest GL Monthly Schedule includes these key Accounts Payable fiscal year-end dates:
Due Day
Department Action
Friday,
June 30
(5 p.m.)
Last day to submit invoices, payment request forms (e.g. check requests, M&E, and BearBuy Payment Request Forms), and approved MyExpense reports for FY2016-17 processing. Requests received by Accounts Payable prior to the deadline will be processed in time for posting to the FY2016-17 Prelim Ledger provided all information is complete, accurate, and the request has the proper approvals....
The University of California Office of the President (UCOP) Central Travel Office is hosting webinars to educate and inform UC travelers on travel benefits and topics. Register for the session(s) that interest you to learn more about:
Southwest Platform Change - April 6 at 11:30 a.m.
Learn what the new Southwest platform means for UC travelers.
Introduction to Connexxus - April 6 at noon
New to UC? New to Connexxus? Explore how U.C. employees can get the most out of the Connexxus portal.
Fees, fees, fees! Why? Agency v. Airline - April 13 at 11:30 a.m.
Who charges what and why will...
Southwest Airlines will update their booking platform on May 8, 2017. As a result, Southwest Airlines has implemented some temporary changes to ensure that flights are correctly booked.
Trips spanning May 8
All Southwest flights booked via travel agency websites for travel that begins prior to May 8 and ends after May 8 must be booked as two one-way tickets (departure and return flights booked separately). Normal fees will apply for each ticket. Travelers who attempt to book round trip tickets spanning May 8 will receive an error indicating the booking could not be completed.
To avoid...
The University of California Office of the President (UCOP) Central Travel Office is hosting webinars to educate and inform UC travelers on travel benefits and topics. Register for the session(s) that interest you to learn more about:
Southwest Airlines Booking Options - February 2 at 11:30 a.m.
This webinar will appeal to all who travel on Southwest Airlines. We will describe the new programming that will allow travelers to book ALL Southwest Airlines fares (including the ability to book mixed fares on one ticket) online with BCD Travel.
Fly America v. Open Skies - February 16 at noon...
Effective February 1st, all domestic and international Southwest Airlines airfares booked through the BCD Travel Agency can be directly billed to UCSF funds. This direct bill option can be used whether you are booking your trip through a BCD travel agent or you are using the online booking tool in Connexxus.
In addition, all Southwest Airlines fares including the lowest "Wanna Get Away" and international fares will now be available through BCD Travel.
Benefits of this new option include:
UCSF will pay for the airfare relieving the traveler from paying out-of-pocket
Rapid Reward and TSA...
On September 27, 2016, the State of California passed a law (AB 1887) prohibiting state-funded travel to states who have passed a law after June 26, 2015 that:
authorizes discrimination based on sexual orientation, gender identity, and gender expression, or
voids or repeals existing state or local protections against such discrimination.
The new California law applies to the University of California and California State University. Any travel and travel expenses to these impacted states using California State funds on and after January 1, 2017 will not be reimbursed. Alternate funding...
The mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile have changed in accordance with the Internal Revenue Service standard mileage rates:
Travel Purpose/Mileage Use Type
2016 Rate
2017 Rate
Business Travel
54.0 cents/mile
53.5 cents/mile
Move or Relocation
19.0 cents/mile
17.0 cents/mile
MyExpense and the Travel Expense Voucher (TEV) form will reflect the correct reimbursement rates based on mileage use type and the date of the mileage expense. No...
Supply Chain Management (SCM) has now assumed full ownership and responsibility for the Vendor Master and is your single point of contact for all vendor related questions and issues. This change eliminates hand-offs between units, improving and streamlining vendor related processes.
What does this mean for you? Although you will continue to submit W9 forms, remit address changes, bank account changes, 1099 inquiries, and vendor master inquiries to [email protected] or 415.476.5761, inquiries sent to this contact will now be answered by SCM. If you have any questions related to the Vendor...
Invoices and other document images are not available through ImageNow and WebNow or via the invoice links in BearBuy and MyReports until 6 a.m. on Monday, October 3. If you need an invoice image to approve an invoice, you will need to wait until after 6 a.m. on October 3.
During this period which began at 5 p.m. on September 28, we are migrating ImageNow from our current external host to a UCSF internal server. This change will allow our IT department to provide better service and support of the system. There will be no functional or visual changes to ImageNow or WebNow as a result of this...
UC Office of the President (UCOP) recently upgraded the Connexxus travel portal to include a more modern and streamlined traveler profile. Travelers may also add new information to their profile including Known Traveler Number (TSA Pre-Check or Global Entry) and select up to two preferred airports.
To update your information, log into Connexxus through MyAccess and review your traveler profile. The Connexxus traveler profile can be a powerful tool for travelers, their arrangers, and the travel agency managing any bookings both before the trip and while on the road. We strongly encourage...
The UCOP Central Travel Office is offering the following short (30 minute) webinar sessions as part of its continuing effort to educate and inform UC travelers on the benefits of booking travel within the Connexxus program:
Tuesday, July 12 at 11 a.m. - Why are car rental rates outside Connexxus sometimes cheaper?
Tuesday, July 12 at 11:30 a.m. - Car Rentals: book and manage changes using Connexxus online tools
Thursday, July 21 at 2 p.m. - All hotel prices listed in Connexxus are authorized expenses, right?
Thursday, July 21 at 2:30 p.m. - Hotel Reservations: book and manage rooms...
The latest GL Monthly Schedule includes the key Accounts Payable fiscal year-end dates which are also highlighted below:
Due Date
Department Action
Thursday,
June 30
(5 p.m.)
Last day to submit invoices, payment request forms (e.g. check requests, M&E, and BearBuy Payment Request Forms), and approved MyExpense reports for FY2015-16 processing. Requests received by Accounts Payable prior to the deadline will be processed in time for posting to the FY2015-16 Prelim Ledger provided all information is...
The latest GL Monthly Schedule includes the key Accounts Payable fiscal year-end dates which are also highlighted below:
Due Date
Department Action
Thursday,
June 30
(5 p.m.)
Last day to submit invoices, payment request forms(e.g. check requests, M&E, and BearBuy Payment Request Forms), and approved MyExpense reportsfor FY2015-16 processing. Requests received by Accounts Payable prior to the deadline will be processed in time for posting to the FY2015-16 Prelim Ledger provided all information is complete...
The UCOP Central Travel Office is offering the following short (30 minute) webinar sessions as part of its continuing efforts to educate and inform UC travelers on the benefits of booking travel within the Connexxus program:
Tuesday, June 21 at 11 a.m. - Booking online vs. calling an agent: how to decide?
Tuesday, July 12 at 11 a.m. - Why are car rental rates outside Connexxus sometimes cheaper?
Thursday, July 21 at 2 p.m. - All hotel prices listed in Connexxus are authorized expenses, right?
You may join as many sessions as you wish; note space is limited and will be available on a...
As announced in the February CO Newsletter, effective February 1, 2016, payroll transfers are being accrued during the month submitted and then reversed to coincide with the payroll compute and Distribution of Payroll Expense generation. This change allows departments to view the impact of a payroll transfer shortly after the payroll transfer has been submitted. Additionally, the change provides Contracts & Grants Accounting with the necessary ledger detail required by the Uniform Guidance when submitting final invoices and reports that include these late posting transactions. We have...
In December 2015, Supply Chain Management (SCM) began requiring that all on-campus catering orders, both takeout and delivery, be placed through the America To Go (ATG) Punch-out in BearBuy.
As part of this effort, payments for all on-campus catering orders must also be processed through ATG beginning April 7, 2016. The BearBuy Meeting & Entertainment Payment Request Form will no longer be accepted to pay caterers for on-campus events by the Controller's Office Accounts Payable. Caterers can only be paid for orders after they join ATG.
What is considered On-Campus Catering?
On-campus...
Due to technical issues, we were unable to upgrade our document imaging system ImageNow/WebNow in February as we originally announced. We have rescheduled this upgrade for Thursday, May 12 and Friday, May 13, 2016. Invoices and other document images will not be available through ImageNow and WebNow or via the invoice links in BearBuy and MyReports during these two days. Plan accordingly if you need an invoice image to approve an invoice; you will need to review invoice images prior to May 12 or wait until after the upgrade is complete and images are again available beginning on May 16....
