The Controller’s Office Student Accounting team regularly conducts training to guide administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for all employees who submit these requests.
The following sessions are open and available for registration. They will run from 10 to 11:30 a.m. on the given date:
April 18, 2024
May 23, 2024
June 12, 2024
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in...
The Controller’s Office Student Accounting team regularly conducts training to guide administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for all employees who submit these requests.
The following sessions are open and available for registration. They will run from 10 to 11:30 a.m. on the given date:
March 25, 2024
April 18, 2024
May 23, 2024
June 12, 2024
Attendance is limited, and registration is required. Log into the UC Learning...
In July 2021, the University of California Board of Regents approved the UCGPC Systemwide Fee (opens in new window), which amounts to $7.00 annually per graduate and professional student, prorated by academic quarter.
The UCGPC Fee is designed to be an optional UC-wide fee. As of Fall 2023, graduate and professional students across all UC campuses have the choice to pay the fee and contribute to the funding of the University of California Graduate and Professional Council or to opt-out. Additional information for students is available on the UCSF Office of the Registrar website (opens in new...
In July 2021, the University of California Board of Regents approved the UCGPC Systemwide Fee (opens in new window), which amounts to $7.00 annually per graduate and professional student, prorated by academic quarter.
The UCGPC Fee is designed to be an optional UC-wide fee. As of Fall 2023, graduate and professional students across all UC campuses have the choice to pay the fee and contribute to the funding of the University of California Graduate and Professional Council or to opt-out. Additional information for students is available on the UCSF Office of the Registrar website (opens in new...
Are you a new employee responsible for submitting non-payroll stipend requests? Do you need a refresher on the stipend request process? The Controller's Office Student Accounting team offers regular training on the stipend payment request process.
The following sessions are available for registration:
October 12, 2023, 10 - 11:30 a.m.
November 8, 2023, 1 - 2:30 p.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about...
Are you a new employee responsible for submitting non-payroll stipend requests? Do you need a refresher on the stipend request process? The Controller's Office Student Accounting team offers regular training on the stipend payment request process.
The following sessions are available for registration:
September 13, 2023, 10 - 11:30 a.m.
October 12, 2023, 10 - 11:30 a.m.
November 8, 2023, 1 - 2:30 p.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to...
New employees responsible for submitting non-payroll stipend requests and those seeking a refresher are encouraged to attend this training on all aspects of the non-payroll stipend process.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
New employees responsible for submitting non-payroll stipend requests and those seeking a refresher are encouraged to attend this training on all aspects of the non-payroll stipend process.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
New employees responsible for submitting non-payroll stipend requests and those seeking a refresher are encouraged to attend this training on all aspects of the non-payroll stipend process.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
New employees responsible for submitting non-payroll stipend requests and those seeking a refresher are encouraged to attend this training on all aspects of the non-payroll stipend process.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about using the UC Learning Center, contact Controller's Office Training Manager Michael Burgess.
Are you a new employee responsible for submitting non-payroll stipend requests? Do you need a refresher on the stipend request process? The Controller's Office Student Accounting team offers regular training on the stipend payment request process.
The following sessions are available for registration:
August 8, 2023, 1 - 2:30 p.m.
September 13, 2023, 10 - 11:30 a.m.
October 12, 2023, 10 - 11:30 a.m.
November 8, 2023, 1 - 2:30 p.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following sessions are available for registration:
May 15, 10 - 11:30 a.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about using the UC Learning...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following sessions are available for registration:
April 20, 1 - 2:30 p.m.
May 15, 10 - 11:30 a.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following sessions are available for registration:
March 15, 10 - 11:30 a.m.
April 20, 1 - 2:30 p.m.
May 15, 10 - 11:30 a.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class....
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following session is available for registration:
October 24, 2022, from 1 to 2:30 p.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior to the class. If you have questions about...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following sessions are available for registration:
September 8, 2022, from 10 to 11:30 a.m.
October 24, 2022, from 1 to 2:30 p.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be emailed to registered students prior...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following sessions are available for registration:
August 16, 2022, from 2 to 3:30 p.m.
September 8, 2022, from 10 to 11:30 a.m.
October 24, 2022, from 1 to 2:30 p.m.
Attendance is limited, and registration is required. Log into the UC Learning Center (opens in new window) to register.
Meeting details will be...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following session is open and available for registration:
November 17, 2021, from 10 to 11:30 a.m.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search for Non-Payroll Stipend Process using the "Find a Course" feature.
Meeting details will be emailed to...
New employees responsible for submitting non-payroll stipend requests are encouraged to attend an upcoming training conducted by the Controller's Office Student Accounting team. The training is also a good refresher for all administrators who submit these requests.
The following sessions are open and available for registration:
October 13, 2021, from 10 to 11:30 a.m.
November 17, 2021, from 10 to 11:30 a.m.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search for "Non-Payroll Stipend Process" in Find a Course.
Meeting details...
The Controller’s Office Student Accounting team regularly conducts training to guide administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for all employees who submit these requests.
The following sessions are open and available for registration:
October 13, 2021, from 10 to 11:30 a.m.
November 17, 2021, from 10 to 11:30 a.m.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search...
The Controller’s Office Student Accounting team regularly conducts training to guide administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for all employees who submit these requests.
The next session will be presented via Zoom on May 10, 2021, from 1 to 2:30 p.m. Attendance is limited, and registration is required. To register, log into the UC Learning Center and search for "Non-Payroll Stipend Process" in Find a Course.
Meeting details...
The Controller’s Office Student Accounting team regularly conducts training to guide administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for all employees who submit these requests.
The following sessions are open and available for registration:
April 15, 2021, from 10 to 11:30 a.m.
May 10, 2021, from 1 to 2:30 p.m.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search for...
To help facilitate the availability of funds during the COVID-19 pandemic, the Controller’s Office and Supply Chain Management are offering a direct deposit option for Visiting Scholar non-payroll stipend disbursements. Visiting Scholars can now complete the non-payroll direct deposit form to have funds deposited directly into their bank accounts, instead of receiving a paper check.
For more information contact the Student Accounting Service Desk at [email protected].
The Controller’s Office Student Accounting team will offer training on the non-payroll stipend process on September 17, 2020, from 10:00 to 11:30 a.m.
This session guides administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for current employees who submit these requests.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search for Non-Payroll Stipend Process in Find a Course to register....
The Controller’s Office Student Accounting team will offer training on the non-payroll stipend process at the following times:
August 12, 2020, from 10:00 to 11:30 a.m.
September 17, 2020, from 10:00 to 11:30 a.m.
Sessions guide administrators through every aspect of the non-payroll stipend process. New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for current employees who submit these requests.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search...
The Controller’s Office Student Accounting team has added the following upcoming training sessions to guide administrators through every aspect of the non-payroll stipend process:
July 22, 2020, from 10:00 to 11:30 a.m. (currently full)
August 12, 2020, from 10:00 to 11:30 a.m.
New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for current employees who submit these requests.
Attendance is limited, and registration is required. To register, log into the UC Learning Center and search for Non-Payroll...
The Controller’s Office Student Accounting team will offer a repeat training session on the non-payroll stipend process. This virtual training will be offered on June 24, 2020, from 10:00 to 11:30 a.m. Registration is required. To register, log into the UC Learning Center and search for Non-Payroll Stipend Process in Find a Course to register. Zoom meeting details will be emailed to registered students prior to the class.
Designed to guide administrators through every aspect of handling non-payroll stipends, topics addressed will include:
How to complete and submit a stipend payment...
UPDATE: Based on UCSF's Interim Policy on Large Events and Gatherings, the March 24 training has been postponed. Please look for future training offerings to be announced in the Controller's Office newsletter.
The Controller’s Office Student Accounting team will offer a repeat training session on the non-payroll stipend process. This training will be offered on March 24, 2020, from 10am to 11:30am in Medical Sciences building room S-214 at Parnassus. Registration is required; log into the UC Learning Center and search for Non-Payroll Stipend Process in Find a Course to register.
Designed to...
The Controller’s Office Student Accounting team will offer a new instructor-led training course on the non-payroll stipend process. Designed to guide administrators through every aspect of handling non-payroll stipends, topics addressed will include:
How to complete and submit a stipend payment request;
Procedures for nonresident aliens;
Reporting challenges.
New employees responsible for submitting non-payroll stipend requests are encouraged to attend. The training is also a good refresher for current employees responsible for requesting non-payroll stipends.
This training course...
In order to increase visibility into stipend transactions, we are pleased to announce the creation of a new general ledger expense account, 54205 – Non Student Stipend. The purpose of this account is to record non-student, non-payroll stipend funding for Clinical Fellows, Visiting Scholars, and others who receive stipends that are not processed through the Payroll system. Use of separate accounts to differentiate stipends paid to students and non-students will result in improved precision in financial reporting.
Effective with transactions recorded in fiscal year 2020, please use Account...
In order to increase visibility into student fee and tuition offset transactions and to improve precision in the reporting of this data, we are pleased to announce the following updates:
A new general ledger expense account, 54204 - Tuition & fee offsets - Others, has been created within the Scholarship/fellowship account rollup. The purpose of this account is to record non-UCSF student-related tuition funding. Effective with transactions recorded in March, use account 54204 instead of accounts 54202 or 54203 to record non-UCSF student activity.
Student stipend payments, which are...
An updated Stipend Payment Request application will be available on June 11, 2018. The enhancements help to eliminate common data entry errors, provide more explicit guidance to users, and increase security.
Benefits of the updated Stipend Payment Request and Stipend Template include:
Will ensure UC ID entered is ten-characters (eliminating the most frequent entry error)
Will validate that Activity Period is entered for all sponsored projects
Streamlined user interface and automated loading of user contact information
Detailed instructions (job aid)...
You may begin processing student tuition and fee offsets for the Summer 2018 through Spring 2019 terms on the dates shown below. These dates are also displayed in the Financial Calendar on the Controller's Office website. Departments who will be processing student offsets should plan accordingly for these dates:
Term
Start Date for Processing Offsets
Journal Class
Summer 2018
June 8, 2018
SU18
Fall 2018
August 8, 2018
FA18
Winter 2019
December 10, 2018
WI18
Spring 2019
March 8, 2019
SP18
See the...
The National Institutes of Health (NIH) published NOT-OD-17-057, Guidance for Adjustments to Appointment Records in xTrain to Reflect Stipend Level Increases for Postdoctoral Trainees on Institutional Ruth L. Kirschstein National Research Service Awards (NRSA), on April 13, 2017. This notice provides additional guidance regarding the process recipients of a Kirschstein-NRSA training grant need to follow in order to properly reflect adjustments to appointment records in xTrain to accommodate stipend level increases as established in NOT-OD-17-002, Adjustment to Stipend Levels for Postdoctoral...
Effective February 1, 2017, a new process will be available to submit requests for stipend payments. The new Stipend Payment Request application allows departments to submit an Excel spreadsheet to request payments from multiple stipend fund sources for a single or multiple individuals in a single transaction, and can be used to request stipend payments for students, Clinical Fellows, and Visiting Scholars.
Benefits of the new Stipend Payment Request include:
Submit a request for payment of stipends from multiple chartstrings to a single or multiple individuals in one transaction...
