If your department has identified administrative support resources who will assist with scheduling and timekeeping activities, they should begin preparing for training now. Training is required before administrators are granted Timekeeper and Scheduler support roles.
Select your training path from one of the three training plans below. Training plans are tailored to timekeepers and schedulers based on the MyTime scheduling module being implemented for your department/cost center: Core Scheduling, Advanced Scheduling, or Advanced Scheduling with Clinical Scheduling Extensions. Do you need help determining which scheduling module your cost center is implementing? Download this Excel reference guide to look up by your department (MyAccess login required).
Managers can assign training directly in the UC Learning Center. See How to Assign and Monitor Required Controller's Office Training Available in the UC Learning Center. Training plans for all roles are available here.
All Timekeepers
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_200 |
MyTime: Managing Timecards This virtual instructor-led course is intended for managers, timekeepers and other administrative roles that will use MyTime to review and manage employee timecards. Through instruction and hands-on activities in a simulated MyTime environment, participants will learn how to perform system tasks including reviewing employee timecards, resolving exceptions, reviewing requests for time-off, creating queries to filter timecard information, and running reports.
|
Virtual Instructor-Led or eLearning |
210 minutes |
Register now (opens in new window) for virtual instructor-led sessions in the UC Learning Center (MyAccess login required). eLearning will be available on March 24. |
Departments may have additional scheduling expectations for timekeepers. As needed, department managers may recommend additional scheduling classes to timekeepers. See additional training plans below.
As employees, timekeepers should also complete their relevant employee timekeeping training course:
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_100 |
MyTime: Timekeeping for Hourly Employees This self-paced eLearning course is intended for hourly employees. In this course, learn how to access your timecard, record time on your timecard, attestation, review totals, correct common issues, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 45 minutes | eLearning will be available on April 14. |
| MYTIME_101 |
MyTime: Timekeeping for Salaried Employees This self-paced eLearning course is intended for salaried employees. In this course, learn how to access your timecard, report time away, approve your timecard at the end of a pay period, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 30 minutes | eLearning will be available on April 14. |
Schedulers in Departments/Cost Centers Implementing Core Scheduling
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_201 |
MyTime: Managing Schedules in Core Scheduling This self-paced eLearning is intended for managers, schedulers and other administrative roles that use core scheduling functionality to create and update the schedule. Through video recordings and hands-on guided simulations, learners will learn how to create and manage a schedule using schedule patterns, manually add and modify shifts, performing employee transfers, and manually entering time-off. |
eLearning |
45 minutes |
eLearning will be available on March 24. |
Departments may have additional timekeeping expectations for schedulers. As needed, department managers may recommend additional timekeeping classes to schedulers. See additional training plan above.
As employees, schedulers should also complete their relevant employee timekeeping training course:
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_100 |
MyTime: Timekeeping for Hourly Employees This self-paced eLearning course is intended for hourly employees. In this course, learn how to access your timecard, record time on your timecard, attestation, review totals, correct common issues, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 45 minutes | eLearning will be available on April 14. |
| MYTIME_101 |
MyTime: Timekeeping for Salaried Employees This self-paced eLearning course is intended for salaried employees. In this course, learn how to access your timecard, report time away, approve your timecard at the end of a pay period, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 30 minutes | eLearning will be available on April 14. |
Schedulers in Cost Centers Implementing Advanced Scheduling
Do you need help determining which scheduling module your cost center is implementing? Download this Excel reference guide to look up by your department (MyAccess login required).
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_201 |
MyTime: Managing Schedules in Core Scheduling This self-paced eLearning is intended for managers, schedulers and other administrative roles that use core scheduling functionality to create and update the schedule. Through video recordings and hands-on guided simulations, learners will learn how to create and manage a schedule using schedule patterns, manually add and modify shifts, performing employee transfers, and manually entering time-off. |
eLearning |
45 minutes |
eLearning will be available on March 24. |
| MYTIME_202 |
MyTime: Managing Schedules in Advanced Scheduling This virtual instructor-led course is intended for managers, schedulers and other administrative roles that use advanced scheduling functionality to create and update the schedule. Through instruction and hands-on activities in a simulated MyTime environment, participants will learn about using the scheduling engine, schedule patterns, open shifts, the scheduling cycle, evaluating coverage, resolving rule violations, and addressing several other common scheduling scenarios in the MyTime system. |
Virtual Instructor-Led |
240 minutes |
Register now (opens in new window) for virtual instructor-led sessions in the UC Learning Center (MyAccess login required). |
Departments may have additional timekeeping expectations for schedulers. As needed, department managers may recommend additional timekeeping classes to schedulers. See additional training plan above.
As employees, schedulers should also complete their relevant employee timekeeping training course:
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_100 |
MyTime: Timekeeping for Hourly Employees This self-paced eLearning course is intended for hourly employees. In this course, learn how to access your timecard, record time on your timecard, attestation, review totals, correct common issues, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 45 minutes | eLearning will be available on April 14. |
| MYTIME_101 |
MyTime: Timekeeping for Salaried Employees This self-paced eLearning course is intended for salaried employees. In this course, learn how to access your timecard, report time away, approve your timecard at the end of a pay period, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 30 minutes | eLearning will be available on April 14. |
| MYTIME_102 |
MyTime: Employee Self-Service in Advanced Scheduling This self-paced eLearning course is intended for employees that use MyTime Employee Self-Service tools. Participants will learn how to define availability, submit self-scheduling requests, request to pick up available shifts, swap shifts with other employees, and more! Hands-on activities in a simulated MyTime environment will provide learners the opportunity to practice completing common tasks. |
eLearning |
60 minutes |
eLearning will be available on April 14. |
Schedulers in Cost Centers Implementing Advanced Scheduling with Clinical Scheduling Extensions
Do you need help determining which scheduling module your cost center is implementing? Download this Excel reference guide to look up by your department (MyAccess login required).
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_201 |
MyTime: Managing Schedules in Core Scheduling This self-paced eLearning is intended for managers, schedulers and other administrative roles that use core scheduling functionality to create and update the schedule. Through video recordings and hands-on guided simulations, learners will learn how to create and manage a schedule using schedule patterns, manually add and modify shifts, performing employee transfers, and manually entering time-off. |
eLearning |
45 minutes |
eLearning will be available on March 24. |
| MYTIME_202 |
MyTime: Managing Schedules in Advanced Scheduling This virtual instructor-led course is intended for managers, schedulers and other administrative roles that use advanced scheduling functionality to create and update the schedule. Through instruction and hands-on activities in a simulated MyTime environment, participants will learn about using the scheduling engine, schedule patterns, open shifts, the scheduling cycle, evaluating coverage, resolving rule violations, and addressing several other common scheduling scenarios in the MyTime system. |
Virtual Instructor-Led |
240 minutes |
Register now (opens in new window) for virtual instructor-led sessions in the UC Learning Center (MyAccess login required). |
Departments may have additional timekeeping expectations for schedulers. As needed, department managers may recommend additional timekeeping classes to schedulers. See additional training plan above.
As employees, schedulers should also complete their relevant employee timekeeping training course:
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Registration Status |
|---|---|---|---|---|
| MYTIME_100 |
MyTime: Timekeeping for Hourly Employees This self-paced eLearning course is intended for hourly employees. In this course, learn how to access your timecard, record time on your timecard, attestation, review totals, correct common issues, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 45 minutes | eLearning will be available on April 14. |
| MYTIME_101 |
MyTime: Timekeeping for Salaried Employees This self-paced eLearning course is intended for salaried employees. In this course, learn how to access your timecard, report time away, approve your timecard at the end of a pay period, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 30 minutes | eLearning will be available on April 14. |
| MYTIME_102 |
MyTime: Employee Self-Service in Advanced Scheduling This self-paced eLearning course is intended for employees that use MyTime Employee Self-Service tools. Participants will learn how to define availability, submit self-scheduling requests, request to pick up available shifts, swap shifts with other employees, and more! Hands-on activities in a simulated MyTime environment will provide learners the opportunity to practice completing common tasks. |
eLearning |
60 minutes |
eLearning will be available on April 14. |
Answers to Common Questions
Have a different training question? Email the MyTime training team.
How do I determine if my cost center is implementing Core Scheduling, Advanced Scheduling, or Advanced Scheduling with Clinical Scheduling Extensions?
Most cost centers that currently use Clairvia, StaffReady, OnOrOff, or symplr scheduling systems will move to MyTime Advanced Scheduling. Inpatient nursing units will implement MyTime Advanced Scheduling with Clinical Scheduling Extension. The MyTime project team has been working closely with these departments on the configuration of the new scheduling components. Most other UCSF Health cost centers will implement MyTime Core Scheduling.
You can download this Excel reference guide to look up your cost center (MyAccess login required).
How do I register for training?
You can register for all virtual instructor-led training sessions in the UC Learning Center. Follow the registration links for each course above and log into the UC Learning Center. Watch a video tutorial on registering.
If you have already registered for a specific class, you will need to follow the steps in the cancellation video below before you can register for an alternate session of the same course. Watch a video tutorial on canceling a session.
Note: you do not need to register for self-paced eLearning. Once eLearning is available, follow the links for each course above to log into the UC Learning Center.
When is the due date to complete training?
- Timekeepers and schedulers should complete courses on managing timecards and managing schedules before early access begins on April 28.
- Timecard training for all employees will be available on April 14 and should be completed by all employees, including mangers, before the May 11 go-live for biweekly employees.
My cost center is implementing Advanced Scheduling. Why do I need to complete Managing Schedules in Core Scheduling?
The Advanced Scheduling module builds upon the foundation of the Core Scheduling module with additional features to meet more complex scheduling needs. All managers and schedulers in cost centers implementing Advanced Scheduling must also complete training on the Core Scheduling module. The Managing Schedules in Core Scheduling course is a self-paced eLearning course and will be available from the UC Learning Center on March 24.
Can I assign training to my team in the UC Learning Center and can I track whether they have completed training?
Yes, managers can assign any MyTime training course to their direct reports and monitor course completion in the UC Learning Center. For step-by-step instructions see How to Assign and Monitor Required Controller’s Office Training Available in the UC Learning Center.
I am participating in user acceptance testing (UAT) and already received training. Am I required to repeat training covered during UAT?
You are not required to repeat any training courses completed during UAT; your training completion will be recorded in the UC Learning Center. You should complete any training not covered during UAT (for example, timekeeping for employees).