Evaluating Daily Coverage in MyTime Advanced Scheduling

Daily Coverage shows how a schedule differs from staffing requirements by comparing the daily variance between the staffing plan and the current schedule for a shift or schedule zone, for one or all jobs.

The Daily Coverage add-on shows the difference between the number of employees required (Planned) and the number of employees who are scheduled for a job (Scheduled), for the selected time span.

  • Planned: Required coverage from the Staffing Plan that is configured in the Workload Planner.
  • Scheduled: Number of employees whose shifts cover the span exactly and have no job transfers. Scheduled breaks do not affect the value.

The data that appears depends on the following settings:

  • Selected time span
  • Counts or coverage view
  • Individual job or total jobs
  • Exact match system setting

This guide for managers in departments using MyTime Advanced Scheduling outlines the steps necessary for reviewing daily coverage data in the Schedule Planner.

Viewing and Evaluating Daily Coverage

  1. View Settings
  1. Job Settings
  1. Time Span Settings
  • Counts: Displays the scheduled number followed by the planned number. The background color can be configured to show over coverage, under coverage, or equal coverage for specific jobs.
  • Coverage: Displays a bar graph that indicates under-coverage or over-coverage. Shaded bar graphs and tooltips indicate variances between scheduled and planned workloads.
  • Actual Counts: Shows the actual number of people scheduled for a job or all jobs, without regard to the coverage rules. In other words, the Scheduled number reflects anyone who is scheduled for that job in the selected span.
  • Actual Coverage: Shows a graphical representation of the actual versus planned headcount, without regard to the coverage rules.
  • All Jobs: Displays all assigned jobs during the time span.
  • Total Jobs: Displays the sum of all the jobs only if the jobs use the same workload shift set or schedule zone set, and only for spans that are in the schedule shifts and zones.
  • A specific job: The jobs available for selection depend on the location loaded in the schedule.
  • Total Shifts: Displays the single total for all the shifts for the entire day that compares the scheduled number of employees to the planned coverage for all shifts at the location and time period.
  • View All: Compares the scheduled number of employees to the planned coverage, with one row for each shift and zone for the selected jobs.
  • 12-Hour: Compares the scheduled number of employees to the planned coverage, with one row for each 12-hour period in the day. The first row starts from the start time of the earliest shift or zone for the job. Note For Scheduled, a shift must cover the period completely to be defined as scheduled. If any part is a job transfer, the shift does not cover the period. A single employee's shift or a group of shifts from multiple employees can combine to cover the staffing requirement of the span.
  • 8-Hour: Compares the scheduled number of employees to the planned coverage, with one row for each 8-hour period in the day. The first row starts from the start time of the earliest shift or zone for the job.
  • 4-Hour: Compares the scheduled number of employees to the planned coverage, with one row for each 4-hour period in the day. The first row starts from the start time of the earliest shift or zone for the job.
  • 1-Hour: Compares the scheduled number of employees to the planned coverage, with one row for each 1-hour period in the day. The first row starts from the start time of the earliest shift or zone for the job.
  • Single Shifts: Compares the scheduled number of employees to the planned coverage, with one row for each job.
  • Single Zones: Coverage for a schedule zone that is assigned to the location.

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