Source Codes identify the purpose of PeopleSoft journals. They are also a selection criterion for reporting in the MyReports Transaction Detail Report. Some source codes are limited to PeopleSoft Journal Preparers who are assigned a specific PeopleSoft role to use the source code. Several source codes have additional approval workflow connected with them.
Online Financial Journals
Campus Departments and Controller’s Office
| Source | Description | Comments |
|---|---|---|
| 320 | Cash Receipt | Routed to preparer’s assigned approver |
| 323 | Credit Card Receipts | Routed to preparer’s assigned approver |
| 535 | Financial Journal | Additional workflow to route plant, unexpended balance, and year-end transactions to Control Point approvers and Controller's Office approvers |
| 53O | SFA Offset | Routed to preparer’s assigned approver |
| 545 | Cost Transfer - Direct | Additional approval workflow for late cost transfers |
| 547 | Cost Transfer Payroll Exception | Additional approval workflow for late cost transfers approver(s) |
| 555 | Recharge – Direct | Requires approved Recharge Project ID; routed to preparer’s assigned approver |
School of Medicine Restricted Source Codes
| Source | Description | Comments |
|---|---|---|
| 53A | Purchased Service Agreements | Routed to preparer’s assigned approver |
| 53B | MC - Self Balancing Journal | Routed to preparer’s assigned approver |
| 53D | Fin Jrnl - SOM Dean's Support | Routed to preparer’s assigned approver |
| 53P | MC-PSA | Routed to preparer’s assigned approver |
| 53S | MC-Strategic Support | |
Controller’s Office Restricted Source Codes
| Source | Description | Comments |
|---|---|---|
| 532 | Foundation STIP | Prepared by Foundation Accounting; routed to preparer’s assigned approver |
| 570 | Inter Campus Transfer | Routed to preparer’s assigned approver |
| 573 | Inter Campus Response | Routed to preparer’s assigned approver |
| 574 | Inter Campus-O.P. Manual Entry | Routed to preparer’s assigned approver |
Sub-System and Automated Financial Journals
| Source | Description | Comments |
|---|---|---|
| 326 | AR Cash Journal | RAS and Dept A/R (Sundry Debtor) - Cash deposit entry |
| 426 | Accounts Payable - Auto | A/P - expenses |
| 516 | AR Transaction | RAS - Billing entry/cash application |
| 517 | Sundry Debtor Transaction-Auto | Sundry Debtor - Record billing/cash application |
| 518 | STDT Accounts Receivables | Student A/R - Record accounts receivable |
| 533 | Contracts | RAS - Revenue Recognition |
| 536 | Payroll Entry - Auto | Payroll – salaries and benefits |
| 537 | Overhead Recovery - Auto | RAS - F&A expense journal |
| 538 | STIP - Auto Entry | STIP Process journals |
| 53E | Asset Management Activity | A/M - asset additions & adjustments; YE CAP Expense Elimination |
| 53M | Financial Journal - Med Center | Medical Center journals |
| 566 | Financial Journal - Auto | GAL; Gift expenditure fee |
| 576 | Inter Campus - O.P. Auto | UCOP Interface |
| 625 | Lien Journal – Direct | Clear lien balance (ORG_ENC ledger) |
Budget Journals
| Source | Description | Comments |
|---|---|---|
| 135 | Spon Proj Bud (Dept) | Department use only |
| 136 | Spon Proj Bud (CGA) | CGA use only to allocate original and continuation budget authorizations |
| 137 | Spon Proj Bud Carryforward (CGA) | CGA use only to allocate carryforward budgets |
| 138 | Spon Proj Bud Other (CGA) | CGA use only to allocate budget for additional sponsored funding generated by STIP, exchange rate increases/decreases, stock gains/losses, and other miscellaneous adjustments |
Recharge Journals
The following automated recharge journals are assigned unique source codes to enable them to correct suspense journals with invalid chartfields.
| Source | Description | Dept ID | Department Name |
|---|---|---|---|
| 556 | Recharge – Auto | N/A | N/A |
| 5A0 | Recharge 638 | 412343 | F_Fin Pro MDS Gas and Alcohol |
| 5A1 | Recharge 607 | 412402 | F_CLS DM Prod Core |
| 5A2 | Recharge 626 | 138342 | M_MED-DPSC-CORE |
| 5A3 | Recharge 627 | 138342 | M_MED-DPSC-CORE |
| 5A4 | Recharge 628 | 138342 | M_MED-DPSC-CORE |
| 5A5 | MYCORES Recharge | 470054 | E_RRP Admin |
| 5A8 | Recharge 635/6 | 412346 | F_Fin Pro MDS Surplus Sales |
| 5AB | Recharge 640 | 411124 | F_ITS Voice Network |
| 5AC | Recharge 641 | 112103 | M_EpiBio-Admin-Core-Bus |
| 5AD | Recharge 642 | 112103 | M_EpiBio-Admin-Core-Bus |
| 5AE | Recharge 644 | 482201 | E_GHS - Central Admin |
| 5AF | Recharge 646 | 470045 | E_LARC Operations |
| 5AG | Recharge EHS4780 | 470047 | E_EH&S Operations |
| 5AH | Recharge EHS4781 | 470047 | E_EH&S Operations |
| 5AI | Recharge EHS4782 | 470047 | E_EH&S Operations |
| 5AJ | Recharge 663 | 412301 | F_CLS Rtl Stores |
| 5AK | Recharge 5AK | 412363 | F_CLS TS Transp Svcs |
| 5AL | Recharge 680 | 472090 | E_Ed Tech Srvcs Ops |
| 5AM | Recharge 681 | 410098 | F_HR Int Staff Clerical Pool |
| 5AN | Comptng/Comm Device Sup | 411103 | F_ITS Business Ops Admin |
| 5AO | Recharge 683 | 409059 | F_PD We ID |
| 5AP | Recharge UPD | 410089 | F_HR LD Ops |
| 5AQ | Recharge 685 | 771001 | HOSPITAL PHARMACY |
| 5AR | Recharge 693 | 412294 | F_CLS AE Bear Hugs and Tickets |
| 5AS | Recharge 695 | 412338 | F_Fin Pro MDS Mail Incoming |
| 5AT | Recharge 696 | 138325 | M_MED-ADMIN-CORE-IT |
| 5AU | Recharge 6221002 | 409069 | F_PD Security Svcs Core |
| 5AW | Recharge CCF | 470054 | E_RRP Admin |
| 5AX | Recharge 625FM01 | 412162 | F_FS Clearing |
| 5AZ | Recharge PMG0001 | 412352 | F_CLS TS Parking Enforcement |
| 5B1 | Recharge PMG0002 | 412352 | F_CLS TS Parking Enforcement |
| 5B2 | Recharge DATAREC | 411125 | F_ITS Data Network |
| 5B3 | Recharge 682 | 410100 | F_HR Residents Fellows |
| 5B4 | Recharge 699 | 109047 | M_PT-Central Admin |
| Source | Description | Dept ID | Department Name |
| 5B5 | Recharge 607 | 412336 | F_CLS DM Print Mgmt |
| 5B6 | Recharge 703 | 412301 | F_CLS Rtl Stores |
| 5B8 | Central Data Center Services | 411103 | F_ITS Business Ops Admin |