This quick reference provides a brief explanation of each PeopleSoft/Research Administration System (RAS) Award Milestone
|
Category |
Milestone Type |
Milestone Code |
Description |
Likelihood of Occurrence |
|---|---|---|---|---|
|
Closeout |
CLS-A |
ANNUAL |
Activity Period Closeout Due |
Required if there are multiple activity periods. One milestone per period |
|
Closeout |
CLS-F |
FINAL |
Final Closeout Due |
Always required unless unique clearing account such as Parent Travel Grant. One milestone per award |
|
Closeout Reopen |
CLS-R |
EXTERNAL |
Reopen Closeout Period – Sponsor Request |
Required if the sponsor requests adjustments to an inactive period or closed award. |
|
Closeout Reopen |
CLS-R |
INTERNAL |
Reopen Closeout Period – Internal Initiated |
Required if the department requests, and CGA approves, adjustments to an inactive period or closed award. |
|
FSR |
FSR-A |
ANNUAL |
Annual Financial Status Report |
Required if an annual FSR/FFR is specified. Required for all NIH non-SNAP awards; one milestone per period |
|
FSR |
FSR-F |
FINAL |
Final Financial Status Report |
Required when a final, cumulative final report is specified. One milestone per award |
|
FSR |
FSR-O |
SEMI-ANNUAL |
Other Financial Status Report - Semi-Annual FSR |
Required when semi-annual reporting is specified. |
|
FSR |
FSR-O |
OTHER |
Other Financial Status Report - Other FSR Schedule |
Rare instances where an off cycle or ad hoc report is required. |
|
FSR |
FSR-O |
MONTHLY |
Other Financial Status Report - Monthly FSR |
Required when monthly reporting is specified. |
|
FSR |
FSR-O |
QUARTERLY |
Other Financial Status Report - Quarterly FSR |
Required when quarterly reporting is specified. |
|
FSR Revision |
FSR-R |
EXTERNAL |
Revised FSR - Sponsor Request |
Required if the sponsor requests revisions to the filed FSR. |
|
FSR Revision |
FSR-R |
INTERNAL |
Revised FSR - Internal Initiated |
Required if the department requests, and CGA approves the need to revise a filed FSR. |
|
Invoice |
INV-F |
FINAL |
Final Invoice Due |
Required when a final, cumulative invoice is specified on a Cost Reimbursable award. Common for FDP subawards |
|
Invoice |
INV-M |
MONTHLY |
Monthly Invoice Schedule |
Required when monthly invoicing is specified on a Cost Reimbursable award. Common for FDP subawards |
|
Invoice |
INV-O |
SEMI-ANNUAL |
Non-monthly Invoice Schedule - Semi-Annual Invoice Schedule |
Required when semi-annual invoicing is specified on a Cost Reimbursable award. |
|
Invoice |
INV-O |
QUARTERLY |
Non-monthly Invoice Schedule - Quarterly Invoice Schedule |
Required when quarterly invoicing is specified on a Cost Reimbursable award. |
|
Invoice |
INV-O |
ANNUAL |
Non-monthly Invoice Schedule - Annual Invoice Schedule |
Required if an annual, cumulative invoice is specified on a Cost Reimbursable award. Common for FDP subawards |
|
Invoice |
BILL |
CGA_FINAL |
Key Milestone Billing – CGA Initiated FINAL Bill |
Required when a final invoice is specified for a Fixed Price award. Invoices prepared by CGA. |
|
Invoice |
BILL |
CGA_MILE |
Key Milestone Billing – CGA Initiated |
Fixed Price awards requiring invoicing by milestone completion (e.g., timetables). Invoices prepared by CGA. |
|
Invoice |
BILL |
CGA_DLVRBL |
Key Milestone Billing – CGA Initiated Milestone Bill |
Fixed Price awards requiring invoicing upon non-scientific deliverable completion (e.g., progress report). Invoices prepared by CGA. |
|
Invoice |
BILL |
CGA_CONTR_REL |
Key Milestone Billing –CGA Initiated Contractor Release |
Fixed Price awards requiring invoicing upon completion of the Release Form. Invoices prepared by CGA. |
|
Invoice |
BILL |
CGA_UOS |
Key Milestone Billing –CGA Initiated UOS Billing |
Fixed Price awards requiring invoicing based on unit of service. Invoices prepared by CGA. |
|
Invoice |
BILL |
DEPT_FINAL |
Key Milestone Billing – Dpt Initiated FINAL Bill |
Required when a final invoice is specified for a Fixed Price award. Invoices prepared by the department and submitted by CGA. |
|
Invoice |
BILL |
DEPT_MILE |
Key Milestone Billing – Dpt Initiated Milestone Bill |
Fixed Price awards requiring invoicing by milestone completion (e.g., scientific events). Invoices prepared by the department and submitted by CGA. |
|
Invoice |
BILL |
DEPT_DLVRBL |
Key Milestone Billing – Dpt Initiated Deliverable Bill |
Fixed Price awards requiring invoicing upon deliverable completion (e.g., progress reports). Invoices prepared by the department and submitted by CGA. |
|
Invoice |
BILL |
DEPT_CONTR REL |
Key Milestone Billing – Dpt Initiated Contractor Release |
Fixed Price awards requiring invoicing upon completion of the Release Form. Invoices prepared by the department and submitted by CGA. |
|
Invoice |
BILL |
DEPT_UOS |
Key Milestone Billing – Dpt Initiated UOS Billing |
Fixed Price awards requiring invoicing based on unit of service where billing is contingent upon scientific information from the department (e.g., clinical trials). Invoices prepared by the department and submitted by CGA. |
|
Invoice Revision |
INV-R |
EXTERNAL |
Revised Invoice – Sponsor Request |
Required if the sponsor requests revisions to the submitted invoice. |
|
Invoice Revision |
INV-R |
INTERNAL |
Revised Invoice – Internal Initiated |
Required if CGA has determined the need to revise a submitted invoice. |