The required training path below includes a combination of self-paced eLearning and optional instructor-led, virtual sessions for campus people managers.
Training plans for all roles are available here.
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Availability |
|---|---|---|---|---|
| MYTIME_200 |
MyTime: Managing Timecards This course is intended for managers, timekeepers and other administrative roles that will use MyTime to review and manage employee timecards. Through instruction and hands-on activities in a simulated MyTime environment, participants will learn how to perform system tasks including reviewing employee timecards, resolving exceptions, reviewing requests for time-off, creating queries to filter timecard information, and running reports.
|
Virtual Instructor-Led or eLearning |
210 minutes |
Complete one of the following versions of this course. Virtual instructor-led sessions:register now (opens in new window) in the UC Learning Center (MyAccess login required). eLearning available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723917 (opens in new window). Abridged eLearning option for managers who only supervise exempt employees: https://courses.learning.ucsf.edu/?eCourse=724950 (opens in new window). |
| MYTIME_201 |
MyTime: Managing Schedules in Core Scheduling This self-paced eLearning is intended for managers, schedulers and other administrative roles that use core scheduling functionality to create and update the schedule. Through video recordings and hands-on guided simulations, learners will learn how to create and manage a schedule using schedule patterns, manually add and modify shifts, performing employee transfers, and manually entering time-off. |
eLearning |
45 minutes |
eLearning is now available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723991 (opens in new window). |
Managers will continue to be required to review and submit their own employee timecards. Managers should also complete the relevant employee timekeeping training course:
| Course ID | Course Name | Delivery Format | Estimated Duration (minutes) | Availability |
|---|---|---|---|---|
| MYTIME_100 |
MyTime: Timekeeping for Hourly Nonexempt Employees This self-paced eLearning course is intended for hourly employees. In this course, learn how to access your timecard, record time on your timecard, attestation, review totals, correct common issues, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 45 minutes | eLearning is now available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723921 (opens in new window). |
| MYTIME_101 |
MyTime: Timekeeping for Salaried Employees This self-paced eLearning course is intended for salaried employees. In this course, learn how to access your timecard, report time away, approve your timecard at the end of a pay period, view your accrual balances, and submit time-off requests in the MyTime solution. |
eLearning | 30 minutes | eLearning is now available in the UC Learning Center (MyAccess login required): https://courses.learning.ucsf.edu/?eCourse=723925 (opens in new window). |
Answers to Common Questions
Have a different training question? Email the MyTime training team.
Are all managers required to complete training?
Training is required for all people managers.
Please note that UCSF's May 11 MyTime implementation is only relevant for employees currently using the HBS Timekeeping System. People managers who only supervise employees not currently using the HBS Timekeeping System are not required to complete manager training at this time. This includes managers of medical residents (who use MedHub) and employees of Benioff Children's Hospital Oakland. If you need further assistance, email the MyTime project team.
How do I register for training?
You can register for all virtual instructor-led training sessions in the UC Learning Center. Follow the registration links for each course above and log into the UC Learning Center. Watch a video tutorial on registering.
If you have already registered for a specific class, you will need to follow the steps in the cancellation video below before you can register for an alternate session of the same course. Watch a video tutorial on canceling a session.
Note: you do not need to register for self-paced eLearning. Once eLearning is available, follow the links for each course above to log into the UC Learning Center.
When is the due date to complete training?
- People managers and supervisors should complete courses on managing timecards and managing schedules before early access begins on April 28.
- Timecard training for all employees will be available on April 14 and should be completed by all employees before the May 11 go-live for biweekly employees.
Can I assign training to my team in the UC Learning Center and can I track whether they have completed training?
Yes, managers can assign any MyTime training course to their direct reports and monitor course completion in the UC Learning Center. For step-by-step instructions see How to Assign and Monitor Required Controller’s Office Training Available in the UC Learning Center.
I am participating in user acceptance testing (UAT) and already received training. Am I required to repeat training covered during UAT?
You are not required to repeat any training courses completed during UAT; your training completion will be recorded in the UC Learning Center. You should complete any training not covered during UAT (for example, timekeeping for employees).