Coming later this month, Award Verification Tool users will see several new enhancements to the web version of the application. In response to feedback from UCSF’s research administration community, the following new features aim to streamline the user experience:Buttons to verify individual awards and review individual projects are replaced by checkboxes. Save time by selecting multiple awards or projects before verifying or reviewing.Verify and review buttons in section headers have a new color scheme to enhance visibility.The display settings you select for each dashboard section are retained the next time you return to the dashboard or log into the tool.The ability to expand and collapse is expanded to all sections in the tool.For a more detailed review, visit the Using the Award Verification Tool training page on the Controller’s Office website. If you have questions, contact [email protected].
Petty Cash verification letters were distributed via DocuSign to all petty cash custodians on January 17, 2024. Custodians must complete verification letters no later than Wednesday, February 14, 2024.Failure to comply with the required process may result in closure of the petty cash fund. If you did not receive a DocuSign email containing your petty cash verification request or if you have questions about the verification process, contact the Cash Operations Team.
Human Resources and Payroll developed a new timesheet change form for requesting changes to campus employee timesheets after the pay period has closed in HBS. The new form is available on the Controller’s Office website.The prior forms will only be accepted through March. If you have bookmarked the prior forms or have a copy of the form saved locally, please update your systems with the new form.You can submit completed forms to Human Resources by submitting an HBS Timekeeping case in PeopleConnect (opens in new window) and attaching the completed form.Features of the new form include:One consolidated form for all campus employees, replacing the three existing formsAn Excel file that replaces the PDF file for easier editingDetailed instructions to assist the employee and supervisor on how to complete the formAll applicable pay codes are available to select on the formAdditional fields available for notes, entering time for concurrent appointments and/or entering funding overrides as neededReach out to your HR Generalist (opens in new window) with any questions.
In July 2021, the University of California Board of Regents approved the UCGPC Systemwide Fee (opens in new window), which amounts to $7.00 annually per graduate and professional student, prorated by academic quarter.The UCGPC Fee is designed to be an optional UC-wide fee. As of Fall 2023, graduate and professional students across all UC campuses have the choice to pay the fee and contribute to the funding of the University of California Graduate and Professional Council or to opt-out. Additional information for students is available on the UCSF Office of the Registrar website (opens in new window).It is important to note that the UCGPC Systemwide Fee is not eligible to be paid with funding from federal awards, in accordance with Title 2 Code of Federal Regulations (2 CFR), part 200.454 (opens in new window).As of Winter/Spring 2024, it is the responsibility of each academic department to ensure that the UCGPC Systemwide Fee is not funded by federal awards.More information about the UCGPC Systemwide Fee is available on the UCGPC website (opens in new window). Departments with questions about allocating offsets for this fee can email [email protected].
The MyReports Advisory Group supports the continuous improvement of MyReports and ensures that the entire campus community has a voice in submitting, evaluating, and prioritizing new report development and enhancement ideas. MyReports Advisory Group representatives are nominated by the Control Points and actively gather and prioritize input from their constituents. The MyReports Advisory Group is scheduled to meet in March to review and prioritize submissions. If you have a suggestion for MyReports enhancements or new reports, work with your Control Point representative to submit an Enhancement Concept Form (opens in new window) by your Control Point's established internal deadline. The recently improved submission process now uses SmartSheet and requires single sign on via MyAccess.
Based on input from the MyReports Campus Advisory Group and feedback from our users, the Employee and Position Roster Report has been enhanced with the following additional features:There is a new option in the Display Columns section for displaying ITFS Rate, Network Rate, and VLA Rate in the report output.The ITFS Rate and Network Rate displayed are governed by the Show UCPath Rates as 1.0 FTE filter and reflect the most recent recharge journal posting.The VLA Rate is not governed by the Show UCPath Rates as 1.0 FTE filter in this report.Annual Rate now displays by default.New sort filter options have been added.Report Sort 1 defaults to None.Report Sort 2 defaults to None.Users should clear their web browser cache to take advantage of this enhancement. An updated job aid is available in the MyReports section of the Controller’s Office website.Contact the Controller's Office Solution Center if you have any questions about MyReports or to report a potential issue.
In January, two new Business Units were created in PeopleSoft to facilitate the recording of financial transactions in the General Ledger for UCSF Health operations. These additions are specifically in response to UCSF Health's recent acquisition (opens in new window) of two San Francisco hospitals, namely Saint Mary’s Medical Center and Saint Francis Memorial Hospital. These newly established Business Units, SFSMH and SFSFH respectively, are assigned for the exclusive use of UCSF Health's accounting teams and have been incorporated into the MyReports Business Unit filters.
On January 29, 2024, the National Institutes of Health (NIH) published updated information regarding the Fiscal Year 2024 salary limitation under NOT-OD-24-057 (opens in new window). NIH is currently operating under a Continuing Resolution. The “Further Continuing Appropriations and Other Extensions Act, 2024” (Public Law 118-22 (opens in new window)) applies the terms and conditions of the Consolidated Appropriations Act, 2023. These terms and conditions of the Appropriations Act restrict the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Office of Personnel Management recently released new salary levels for the Executive Pay Scale. Effective January 1, 2024, the salary limitation for Executive Level II is $221,900.ProposalsThe Office of Sponsored Research (OSR) implemented use of the new salary cap on January 18, 2024, for all new, renewal, supplement, or resubmission NIH proposals. To do so, eProposal was updated to include the new salary cap option: $221,900- FY2024 NIH Salary Cap 01/01/24-Forward.As a reminder, please be sure to indicate in the budget justifications when personnel are over the salary cap.Existing AwardsRebudgetingThe new salary cap may be used for existing awards if adequate funds are available, as described in the NIH Notices. If the increased salary cap is adopted on existing awards, you will be allowed to rebudget funds to accommodate the new cap; however, no additional funding will be provided by the sponsor.Payroll ProcessingUCSF will use an effective date of January 1, 2024 for payroll processing using the new salary cap. The HHS cap type in the UCPath system will be updated shortly to $221,900 with an effective date of January 1, 2024.Adjusting PayrollTo avoid salary cost transfers as much as possible, please complete funding entry changes in UCPath as soon as possible prior to the February funding entry deadline. January payroll funding entry deadlines have all past. To retroactively adjust January payroll to reflect the new salary cap, please submit a Salary Cost Transfer using standard practices.To update payroll funding prospectively, create a new effective-dated funding record using the Salary Cap/MCOP Funding Worksheet and apply the updated “Cap Rate” on appropriate earnings distribution lines. While use of the Faculty Salary Calculator (FSC) worksheet is never required for funding entry, in keeping with past practice the FSC worksheet is being updated to include the new salary cap option, $221,900-FY2024 NIH Cap 01/01/24.Training materials and additional resources are posted on the Information for Funding Entry Initiators and Approvers (opens in new window) and Information for Salary Cost Transfer Initiators and Approvers (opens in new window) pages on the UCPath website.ContactsFor questions regarding application of the new salary cap to proposals, email [email protected] questions regarding application of the new salary cap to existing awards, contact the CGA Compliance Service Desk.Funding Entry and Salary Cost Transfer Initiators and Approvers should contact the Controller’s Office Solution Center directly for support updating funding distributions in UCPath.
Beginning March 2024, MyReports will load UPlan Forecast and Plan data daily instead of weekly. Updates in UPlan as of 10 p.m. will be available the next day in MyReports. UPlan integrates financial and operational planning models to provide an in-depth look at UCSF operations and its related impact on the financial outlook. Learn more about requesting access and using UPlan on the Budget and Resource Management website (opens in new window).
Important announcements from the HBS Processing Center: The UCSF Health Floating Holiday for the César Chávez Day holiday (March 29) is scheduled to post on March 7, 2024, for employees in the following collective bargaining units:Clerical & Allied Services – CXRegistered Nurses – NXSkilled Craft – K2Technical - TXNon-Represented – 99 For details about the availability of this floating holiday visit the Controller’s Office website. Members of the Registered Nurses - NX collective bargaining unit will be able to choose between banking compensatory time or having compensatory time paid out (the default election) during the annual election period coming up from March 14-April 15, 2024. If you are in this bargaining unit and do not wish to change your CTO election, no action is needed. If you wish to change your election in HBS, complete the CTO form (opens in new window) (MyAccess login required) and submit to [email protected] by April 15.
