As set forth in UCSF Policy 300-19 Expenditures of Sponsored Projects, UCSF is committed to ensuring that effort reports made in connection with federally sponsored agreements are:
- accurate and timely,
- reasonably reflect the actual level of effort expended, and
- comply with all federal requirements.
UCSF is further committed to ensuring that effort reports are certified within 120 days of the end of the reporting period.
Each department is responsible for establishing a business process to certify effort reports on a timely basis. If certification is past due, departments must follow up with their Principal Investigators (PIs) and other certifiers to ensure that the delinquent effort reports are certified as quickly as possible but no later than 120 days from the end of the reporting period.
Effort reports that are not certified within 120 days may result in action being taken by the campus to reverse the charges on the award, may jeopardize submission of future proposals, cause a proposal to be withdrawn, and/or jeopardize the acceptance of future awards.
According to the UCOP Contract and Grant Manual, certification after 120 days may be allowed under certain circumstances, but must be fully explained and justified by the Principal Investigator and approved by Contracts & Grants Accounting (CGA).
CGA will provide the following notifications to PIs, departments, and executive managers of effort reports that are out of compliance with federal regulations:
|10 days past due||
|60 days past due||
|100 days past due||
|120 days past due||
*CGA will include the PI, RSA, ERC, DFA, and Chair of the department in these cases.