General Ledger (GL) verification is a key control of UCSF and is a requirement per Campus Administrative Policies. It is the responsibility of each department to ensure that financial transactions recorded in the general ledger are in accordance with all relevant policies, regulations, and sponsor or donor terms and conditions. This is accomplished through the combination of following campus-wide policies and procedures for financial transactions (preventative controls) and GL verification (a detective control).
GL verification activities are conducted using the GL Verification online tool. Users receive an email notification when the data for the latest closed month become available. Data are posted to the GL Verification tool monthly, approximately four days after campus month-end close is complete. The GL verification process must be completed in a timely manner: within 30 days of the previous month-end close.